Finance Executive

Contract Role: October 2025 to February 2026

**Reports to: Finance Manager**

**Objective: Maintains Financial Report**

**Special Relationship**:
1) Head of Secretariat

2) Hon Treasurer

3) Team members

4) HODs

5) Training Executives

**Key Responsibilities are**:
1) Sales and Accounts Receivable Maintenance
- Maintain Debtors Ledger
- Prepare monthly Aging Report
- Liaise with HOD & Training Executives on the collections
- Prepare and split AR listings for various departments
- Issue External and Internal invoice using MYOB
- Prepare manual SFC Receipts.
- Verify receipts and update Training Executives.
- Prepare and update payment receipts listing eg. SFC, PayPal, AXS, Nets, Paynow, Cheque, etc.
- Reconcile payment received via different payment mode eg. SFC, PayPal, AXS, Nets, Bank Transfer and Cheque against monthly event closing listing and budget/ event P&L
- Liaising with stakeholders for other adhoc administrative works
- Other related duties

2) Accounts Payable Maintenance
- Maintain Creditors Ledger
- Prepare monthly AP Aging Report
- Prepare Payment Vouchers and claims fortnightly
- Prepare Cheques fortnightly
- Review Approved Vendor List
- Verify and input all Supplier's Invoices into MYOB and ensure all provide correct code and event name/date.
- Verify Staff Claims / Part-timer's Salary and CPF
- Reconcile supplier invoices with event budget/P&L
- Verify honorarium rates and payment approval
- Prepare Payment Vouchers and Cheques and checks payment status
- Prepare and verify of Purchase Orders.
- Prepare payment log and monitor honorarium payment to Council Members
- Maintain Payment listing
- Tracking Suppliers invoice and accrue event expenses versus the approved budget/ event P&L
- Preparation of Paypal refund for Fee wrongly paid or overpaid to IES
- Other related duties

3) General Ledger Maintenance
- Prepare of monthly accounts for IES, IEH, ESPL and IESA
- Responsible for transactional accounting, General Ledger and Monthly Closing
- Preparation of monthly Balance Sheet Schedules

4) Cash and Bank Maintenance
- Prepare monthly Bank Reconciliation
- Prepare and liaise with bank for Direct Debit/Credit Authorization Arrangements
- Bank in Cheque & Cash

5) GST Services
- Prepare and reconcile GST Report

6) Audit
- Consolidate yearly accounts for external auditor
- Attending to queries from Audit Planning, Pre-final Audit, Final Audit and Completion of the Audit
- Preparation of Audit Schedules/ documents from Audit Planning, Pre-final Audit, Final Audit and Completion of the Audit
- Preparation of Consolidation of Accounts
- Review Group and Subsidiaries Financial Statements
- Coordinate with Finance Committee to review the Financial Statements and liaise with the auditor on all the comments

7) Taxation Services
- Consolidate yearly accounts for tax agent
- Attending to queries for Estimated Chargeable Income and Final Tax
- Preparation of required schedules / documents for tax agent
- Review Tax Computation and Income Tax Return

**Required Competencies / Skills**:

- Have leadership roles
- ACCA/ Degree in Accountancy or equivalent qualification
- Strong accounting and auditing knowledge
- Able to multi-task, handle pressure and committed to delivering quality work within tight timelines
- Is a team player and able to work independently with minimum supervision
- Hardworking and takes pride in his/ her work
- Have initiative, keen to learn new things and acquire new knowledge
- Mature personality and willing to learn
- Good interpersonal and communication skills
- Proficient in accounting software (MYOB) and Microsoft Office (MS Office)
- Professional character and possess good etiquette