Events & Operations Executive

24 hours ago

Downtown Core, Singapore Happiness Initiative Pte Ltd Full time

**Overview**

We are seeking a hands-on and organised individual to support our events and operational needs. This role will take charge of our marketing operations (non-digital), manage product distribution, and oversee event logistics. You will be at the centre of ensuring that our products and events are delivered seamlessly to clients and partners.

**Key Responsibilities**

**1. Marketing Operations (Non-Digital)**
- Coordinate the production of marketing materials (e.g. brochures, posters, event collaterals).
- Manage relationships with external vendors, printers, and suppliers.
- Ensure brand consistency across physical touchpoints and promotional activities.
- Support corporate client orders, from preparing customised products to coordinating branded packaging.

**2. Product Distribution & Logistics**
- Oversee product packing, storage, inventory, and fulfilment for clients and partners.
- Manage orders for both corporate and event-based distribution.
- Handle logistics coordination (couriers, deliveries, bulk orders).
- Ensure smooth operations for customised or large-scale orders.

**3. Events Management**
- Plan and coordinate event logistics, from preparation to on-site execution.
- Liaise with venues, vendors, and partners to ensure all requirements are met.
- Manage event setup, registration, participants’ materials, and post-event wrap-up.
- Support team members in ensuring events run smoothly and professionally.

**4. General Operations Support**
- Maintain clear operational workflows and documentation.
- Assist the team with day-to-day coordination across events and distribution.
- Take initiative in solving logístical challenges with efficiency and creativity.

**Key Qualities**
- Strong organisational skills with the ability to juggle multiple moving parts.
- Resourceful, proactive, and able to work independently.
- Comfortable with hands-on tasks, from packing products to running on-site event logistics.
- Good communication and coordination skills for dealing with vendors, partners, and clients.

**Education & Experience**
- Fresh graduates or students with relevant internship/part-time experience are welcome.
- Prior experience in events, logistics, or operations is an advantage but not required.

**Skills & Competencies**
- Strong organisational and coordination skills.
- Comfortable with hands-on operational tasks (packing, moving stock, event setup).
- Basic proficiency in Microsoft Office or Google Workspace (for scheduling, simple reports, inventory tracking).
- Good communication and teamwork skills.

**Job Type**: Contract
Contract length: 12 months

Pay: $2,500.00 - $3,300.00 per month

**Benefits**:

- Health insurance

Work Location: In person

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