Executive Assistant

1 week ago


Singapore TANAH MERAH COUNTRY CLUB Full time

**Responsibilities**:
**Meetings**
- Coordinate the notification of meeting time & venue for General Committee and Executive Committee meetings
- On the meeting day, liaise with IT, Facilities staff to set up Zoom (as some Members may opt to participate online), projector and recording function, and names of Committee Members at the meeting table
- After meeting, prepare the Draft minutes of meeting (listening to the recorded file) and co-ordinate with Directors/HODs for amendments and update the minutes
- Send Minutes to Chairman of Committee for approval (do amendments if any change requested by the Chairman)

**Administration**
- Support the GM and organise his calendar
- Support the AM, Membership to organise and coordinate AGM
- Oversee General, Golfers, Association Liability and Cyber Liability policies and coordinate with appointed insurance broker (currently Willy Insurance Brokers)
- Actively participate in tenders and extensions for General, Golfers, Association Liability and Cyber Liability with the AM, Purchasing
- Take on the role of Sub-Admin for CorpPass reporting to AM, Membership
- Support the AM, Membership on executing the Annual Members’ Satisfaction survey
- Support the Ang Pow collection and distribution with Finance and HR
- Keep the inventory of blank membership cards and issue to Membership as needed
- Support the General Manager on matters delegated by the General Committee

**Job Requirements**
- Minimum 5 years’ relevant working experience
- **‘ **A’ Level or Diploma holder with a Private Secretarial Certificate
- Good written and verbal communication skills
- Strong interpersonal and organisational skills
- Independent and able to multi-task
- High proficiency in Microsoft Office (Word, Excel, and PowerPoint)


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