Assistant HR

Our client is a well-known Korean company, operating duty-free shops overseas, including in Singapore. The Assistant Human Resources & Admin Manager will be supporting and reporting to the Human Resources Manager in driving the delivery of the business plan from a people perspective through building organizational and people capability, working with all stakeholders, shaping and implementing effective people strategies, and contributing to the development of successful business objectives.
You will report to the HR Manager.
【 What you will be doing 】
Human Resources Management:

- Provide strategic and day-to-day support to the Human Resources Manager to drive the delivery of the people agenda within the relevant business area, taking into account the local operating environment and business objectives.
- Manage change management, organizational design, employee engagement, performance management, training, and development.
- Facilitate talent management processes for executive level and below to support all business functions to deliver within the approved budget.
- Compilation of HR-related reports supporting Management in making informed business decisions
- Oversee the HR and General Affairs budget (which incorporates all costs associated with running the HR and GA functions).
- Proactively identify gaps, and propose and implement changes necessary to manage risks.
- Assist the Manager with complex employee relations issues, taking account of the local cultural and legal context and union negotiation.
- Manage the HR and General Office Administration-related processes to ensure compliance requirements and documentation.
- Manage the HR and General Office Administration related to Trade First Compliance requirements and documentation.
- Assist the Manager to supervise the training of Operations Retail teams.
- Provide on-boarding and in-house Trade First compliance-related in-house training for all corporate employees.
- Coach and mentor junior team members.
- Any other ad-hoc projects as assigned by the management.

2) Office Administration in General:
A. Office Administration
- Assume the role of Safety Management Officer to ensure a safe workplace that complies with fire safety requirements and COVID19 advisories/protocols to provide a safe, secure, and well-maintained facility that meets environmental, health, and security standards for our people.
- Office Policies and Procedures: proactively review the office activities with a view to continually improving the office efficiency by improving or implementing policies and procedures.
- Oversee the office administration budget (incorporates all costs associated with running the offices)
- Manage the uniform replenishment and distribution to new hires.
- Office seating planning and administration to ensure employees’ satisfaction and a conducive working environment.

B. Administrative Management-Coach and supervise an Admin Executive to
- Provide administrative support to the MD
- Oversee and manage the reception aesthetic presentation, meeting room bookings, stationery & pantry replenishment.
- Ensure the smooth onboarding of new employees and staff clearance for resigned employees.
- Vendor management, sourcing, and negotiation for supplies and services to support the smooth day-to-day operations
- Provide travel arrangements for all approved business trips.
- Supervise the maintenance of office administration records for equipment and corporate insurance

C. Facility Management
- Manage preventative maintenance, coordinate contracts for essential services such as office cleaning, periodic disinfection of office premises, carpet cleaning, air conditioning, office equipment, etc.
- Liaise with the landlord or contractors to rectify building issues as identified
- Oversee office planning and space optimization; assign unused space as appropriate.
- Supervise office renovation projects
- ** Requirement**:
【 What they are looking for 】
- Bachelor's Degree in Human Resources Management
- At least 5 years experience of Senior Executive or Assistant HR Manager experience in full spectrum functions including Payroll, Talent Management, Training, and Development.
- Minimal experience in General Office Administration gained in complex, preferably international organizations, with a solid understanding of the various responsibilities of HR Operations.
- Effective communication and presentation abilities with a range of stakeholders at different levels.
- Leadership skills, will assist the human resources manager in implementing HR strategies to support corporate and business objectives in close collaboration with line managers.
- Coaching skills - you will be seen as a mentor within the People Team (HR Dept). Ability to provide guidance and advice among peers and junior employees.
- Similar industry experience and possess strong knowledge of the local Employment Act, laws, and regulations
- ** Working Hour**: 9:00 ~ 18:00
- ** Benefit**:
【 What they