Executive Assistant/office Manager

Hamilton Lane is looking to expand their team to satisfy the needs of our growing client base. Hamilton Lane is built on collaboration, teamwork and integrity. Our employees pursue excellence and always strive to do the right thing. We invest in our employees, clients and partner relationships, as well as, in the technology and resources necessary to remain competitive, working in a competitive environment that inspires innovation.

EXECUTIVE ASSISTANT/OFFICE MANAGER - SINGAPORE OFFICE

To meet the needs of our growing client base in Southeast Asia, Hamilton Lane is looking to hire an Executive Assistant/Office Manager in the Singapore office. The Executive Assistant/Office Manager will be based in Singapore and will provide administrative support to our Southeast Asia team and will be responsible for general office matters.

This is a wide-ranging role, which offers exposure and learning opportunities for someone with keen interest in the Financial services sector.

ESSENTIAL DUTIES AND RESPONSIBILITIES:
Administrative support
- Executive Assistant to the Country Head and Head of Client Solutions for Southeast Asia
- Support the Client Solutions team and other professionals in Singapore office
- Calendar scheduling/management; arranging meetings and conference calls
- Coordinate travel arrangements
- Prepare expense reports and budget for Singapore office
- Maintenance of contacts, office files and reports
- Work with IT to trouble shoot technology issues

Office Management
- Assist with regulatory filing and reporting
- Maintain inventory of office supplies
- Maintain a tidy and orderly office
- Liaise with building management and security, including for any expansion needs

Special projects, including events management and marketing
- Manage events, including sourcing of venue/ sales collateral
- Work with team in coming up with / executing creative solutions for client engagements/ events
- Assist with sales and marketing efforts

NECESSARY QUALIFICATIONS, EDUCATION AND/OR EXPERIENCE
- BA/BS degree or Diploma
- Fluency in English
- Minimum 5 year’s senior administrative assistant experience
- Experience with Microsoft Office programs (Outlook, Word, Excel, Power Point)
- Knowledge of financial services industry will be advantageous
- Strong work ethic, positive attitude, and exercise prudent judgement
- Strong sense of ownership and accountability, assertive and proactive
- Creative and resourceful, ready to be flexible in a fast-growing business
- A team player, communicative, and enjoys working with a dynamic team
- Strong organizational skills with the ability to manage projects effectively and on-time
- Ability to exercise discretion and maintain a high level of confidentiality
- Ability to work under pressure and handle multiple tasks/assignments

Please note that in the event that you are hired by Hamilton Lane, you, your spouse or any other dependent family member living in your household will need to comply with Hamilton Lane's Personal Securities Transactions Policy and the trade pre-clearance process per Hamilton Lane's Code of Ethics. It is your responsibility to ensure that you and your household members are able to comply with this policy. Examples of the restrictions that could be placed on your activities include, but are not limited to, a requirement to pre-clear all transactions prior to execution, the inability to transact in certain securities or classes of securities and other restrictions. A copy of our Code of Ethics is available upon request. Please note that having a personal trading account will not prohibit you from being employed by Hamilton Lane.