IT Invoicing and Contracts Executive

3 days ago

Singapore FILTRONA PTE. LTD. Full time

**ABOUT FILTRONA**

Filtrona is the only global, independent market leader in the design, testing and manufacturing of specialist filter solutions and related scientific services. With a head office in Singapore, Filtrona has 8 manufacturing facilities across Europe, America, and Asia, together with 2 innovation centres, an accredited laboratory and a Centre of Excellence focused on sustainability. The company has 2,000 employees serving customers across 120 countries.

Our purpose is to support partners to transform and benefit from business growth; we succeed when they succeed. Our mission is to be a responsible, customer-focused innovation leader creating excellence in sustainable solutions for today and tomorrow.

**ROLES & RESPONSIBILITIES**

**Overall**:

- Support IT contract owners, e.g. IT Product Owners and Head of IT Service Delivery, on invoicing and contract administration matters.
- Manage entire procurement processes (including ‘Know Your Supplier’ forms and raising Purchase Requisition).
- Ensure compliance with company policies and procedures and ensure all invoices are paid on time.
- Review purchase orders and invoices for accuracy and completeness and work with internal stakeholders to adjust as necessary.
- Assist IT contract owners to search for potential vendors and identify the best fit.

**Purchase Requisition and Invoice Processing**:

- Collaborate with vendors and internal teams to ensure accurate and timely receipt of invoices.
- Review and verify purchase orders and invoice details, including quantities, rates, and terms, to ensure accuracy in relation to agreed contractual amounts.
- Perform sourcing administrative work in terms of enquiries, comparison and review of quotations, quality, terms and conditions, specifications etc.

**Administration of invoices and contracts**:

- Maintain and organize comprehensive records of all IT-related invoices, ensuring easy retrieval for audits and reviews.
- Maintain contract register and housekeep all the softcopy contracts and procurement document in SharePoint.
- Ensure timely review of contracts are done internally by the right contract owners and Technology Director before contract lapses or is auto-renewed.

**Communication and Collaboration**:

- Collaborate with cross-functional teams, including finance and procurement, to streamline processes and improve efficiency.

**Qualifications & Education Requirement**:

- Degree holder in Computer Science, Business Administration or relevant field
- 2 years professional experience in similar role preferred
- Working knowledge of Microsoft Office, with advanced Excel skills
- Strong analytical and problem-solving skills
- Excellent communication (verbal and written) and vendor engagement skills
- Excellent attention to detail and organizational skills.
- Detail-oriented and capable of handling confidential information with discretion.
- Ability to work collaboratively in a team environment.

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