Executive Support

About JLL
- We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 91,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people and our communities.
Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.
Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.
Admin Manager
We are JLL. Our operations are spread across 16 countries in Asia Pacific and staffed by over 40,000 employees. It’s no surprise that our Regional Executives need support Providing support on administrative projects and managing their time and location is a full time responsibility for any energetic and experienced support professional.

In this role, you will support our senior executives. Based out of our Singapore location, you will be a key part of the team providing a broad range of support and enablement.

**What this job involves**:
Administrative Projects
How well do you plan, manage and organise work? In this role, you will work closely with our senior executives to take on a number of administrative projects which require liaising with range of team members and stakeholders. Included in this are the coordination and tracking of budgets and invoices, coordination of regulatory submissions, production of presentations, consolidation of data, maintenance of mailing lists. You’ll also help with the on-boarding of new team members within our leaders business units

Controlling the Schedule
Have you supported C-suite individuals in managing their schedules, travel plans, and meetings? With responsibility for the itinerary and calendar, you will be the go-to person when stakeholders need access to the Executives. You will need to have an iron grip on the diaries of the senior leadership to ensure the Executives aren’t overwhelmed.

The Executives’ travel plans will be your responsibility too. Transport will need to be organised, visas achieved, accommodation booked and client entertainment accounted for - all within budget and time lines.

Meetings and their Management
Meetings, workshops, events - how much can you handle? Unsurprisingly, our leaders have a lot of them You will need to understand how to prioritise these events; setting expectations to ensure deadlines and deliverables are met.
In addition, you will need to make sure the meetings, workshops and events are well prepared and conducted. “Is the right technology and materials available? Is there a set agenda? Who will take the minutes?” - It’s these types of questions that you will need to be able to answer.

Hosting our Guests
How well do you host? Overseas visitors regularly come to meet with our Executives. Instinctively, you will understand the importance of a positive guest experience in maintaining strong business relationships. Embracing this ethos, you will ensure all of their needs are catered for, including securing meeting rooms, hotels, transfers, and so on.**Sound like you? To apply, you need to be**:
Knowledgeable and experienced

Independent
Your proactive nature means you will need little management oversight. You are also able to adapt to a multi-cultural and team-oriented environment.

A positive thinker and strong communicator
Are you a confident, energetic and customer-oriented? Can you interact with stakeholders across all levels? A great match for this job would be someone who has a well-presented, approachable manner as well as superb written and spoken English communication skills.

Capable
You have the ability to work under pressure, multi-task and meet tight deadlines in a fast-paced environment. You are meticulous with an ‘eye’ for detail, positive and solution orientated. You are somebody who is calm and we can trust to handle confidential and sensitive information with discretion. Clear written and verbal communication skills across a variety of mediums is a must.

Flexible
Having worked with other senior leadership, you will understand the necessity of managing workloads outside of normal office hours. Accessibility is key to these individuals and you will be rea