Personal Assistant

1 week ago

Singapore SHANDA GROUP PTE. LTD. Full time

**Job Summary**:
**Key Responsibilities**:

- Deliver high-touch, personalised service to senior stakeholders in both office and residential settings.
- Regularly travel with or on behalf of stakeholders to ensure consistent, end-to-end support across multiple locations.
- Oversee and assist with household management, including supervision of domestic staff, vendor liaison, inventory control, and maintenance scheduling.
- Manage stakeholders’ schedules, appointments, and logistics, ensuring smooth coordination and discretion.
- Handle wardrobe management, packing/unpacking, and personal shopping as required.
- Serve meals, refreshments, and manage in-home dining experiences, ensuring adherence to preferences and etiquette.
- Plan, prepare proposals for, and oversee execution of private events (e.g., dinners, social gatherings, celebrations) initiated by stakeholders, ensuring end-to-end coordination including venue, vendors, guest handling, and on-site service excellence.
- Support comprehensive travel arrangements: flight bookings, accommodation, itinerary planning, and transportation.
- Maintain residence and private spaces in optimal condition—organized, presentable, and ready for guests at all times.
- Overseas property maintenance and repairs, coordinating with contractors and service providers as required.
- Ensure security measures are implemented and function effectively.
- Response quickly and handle emergencies involving the executive and their families.
- Liaise professionally with chefs, drivers, security personnel, and external service providers.
- Handle sensitive information and personal matters with absolute confidentiality and discretion.

**Requirements**:

- Proven experience in a similar role serving high-level executives or ultra-high-net-worth individuals.
- Demonstrated experience managing private functions or events.
- Strong interpersonal and communication skills. Fluency in both English and Chinese is preferred, as communication with some household staff and vendors requires Chinese. Additional languages are an advantage.
- Exceptional personal presentation, service etiquette, and attention to detail.
- Flexibility to work irregular hours and travel domestically/internationally at short notice.
- Experienced in multi-residence household operations and vendor coordination.
- Trustworthy, discreet, and composed under pressure.
- Flexibility to adapt to changing priorities and requirements.
- Tech-savvy and proficient in Microsoft Office, Google Suite, and modern scheduling tools.
- Possession of a valid Class 3 driving license will be an advantage.

**Preferred Qualifications**:

- Formal training in butler services, luxury hospitality, or household/event management.
- Background in luxury hotels, private estates, or high-level executive concierge services.

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