Personal Assistant

3 days ago

Singapore WL&H MEDICAL SERVICES PTE. LTD. Full time

**Job Description**:
We are looking for a capable individual responsible for working closely with our CEO as a personal assistant as well as carry out general administrative work.

Who You Are:

- You have a genuine interest and passion for the wellbeing of our clients.
- You are a coachable professional with good PR skills and an energetic personality.
- You can work both independently and as a member of a team.
- You are great at managing multiple responsibilities and priorities effectively.
- You keep secrets and maintain a high degree of confidentiality and discretion in matters.
- You love accuracy and attention to detail.
- You are amazing with the Microsoft Office Suite and Internet and possess the ability to learn other software.

**Your Responsibilities Include**:

- Work directly with our CEO to provide secretarial and operational support.
- Performing administrative work which includes consolidation, preparation and checking of invoices and other documents.
- Manage calendars, coordinate and schedule appointments, internal and external business meetings.
- Attend meetings, prepare and circulate agenda and meeting minutes, presentations and reports, etc.
- Assist to handle, proofread, draft and/ or review confidential documents like contracts, agreements, business proposals, tenders, sensitive company announcements/ memos, board resolutions, etc.
- Communicate, follow-up and liaise with internal and external stakeholders, including but not limited to existing portfolio of companies, business partners, hospitals and clinics.
- Provide general office administrative support to the Senior Management, e.g. receive visitors, answer and filter phone calls, prepare expense claims, make travel bookings and hotel reservations for Senior Management and VIP clients, filing, where necessary, etc
- Other ad-hoc duties as may be from time to time assigned by the Company, e.g. organize ad hoc activities, such as events/ conferences.

**Your qualifications**:

- You possess a Diploma or Degree from a recognised institution.
- At least 2 years of relevant experience in similar industry serving the senior management
- Prior experience with working in medical field will be an advantage.
- Fluent in both written and spoken English and Mandarin Chinese. Third language is an added advantage.

Only shortlisted applicants will be called for an interview.

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