Business Administrator

4 days ago

Singapore WYN (SOUTH EAST ASIA) PTE. LTD. Full time

**Job Description
**General Administrative Roles**
- Oversee office facilities and liaise with landlord/ its agent/ building management agent/ maintenance

vendors to resolve office space related issues
- Handle incoming and outgoing mails, packages, deliveries, etc.
- Receive visitors
- Oversee and maintain overall office operations
- Liaise with cleaning providers for clean and comfortable workspace
- Continually improve functionality of the office
- Manage office supplies, office equipment and pantry supplies
- Act as a first point of contact for vendors/ suppliers/ providers, deal with correspondence
- Obtain Director’s approval for quotations
- Oversee purchasing and delivery schedule
- Perform administrative and office support activities, such as townhall meetings, lunch meetings
- Coordinate and maintain records for office
- Other general administrative matters

**HR Roles**
- On-boarding for new hires
- Maintain employees’ personal e-filing
- Off-boarding for leavers
- Other HR operations matters

**Accounting Roles**
- The firm has an external accountant for bookkeeping, annual reporting, etc. _
- Prepare and issue invoices directed by Directors, maintain the list
- Register and file invoices from vendors/ suppliers/ providers
- Receive cheque payments, bank-in cheques, update the list
- Supply information related to receivables, issued invoices, received invoices to the external

accountant
- Liaise with the external accountant for payrolls and payables listing
- Upload to payrolls and payables to the bank account

**IT Roles**
- The firm has an external IT provider for maintaining networks, etc. _
- Contact the external IT provider for IT issues

**Quality Management System (QMS) Roles**
- Assist Director-In
- Charge on administrative aspects of QMS

**Marketing Roles**
- Assist Director-In
- Charge on administrative aspects of marketing materials

**Behaviours**
- Handle confidential information with a high level of integrity and discretion
- Strong interpersonal, written and communications skills
- Meticulous, analytical, organized, resourceful, self-motivated, enjoy challenges, eager to learn new things
- Excellent organizational and time management skills, with the ability to multi-task and prioritise tasks
- Mature, adaptive and able to interact well with all levels
- Flexibility to adapt to a fast-paced and rapidly changing environment Ability to work independently and as part of a team

**Requirements**:

- IT literacy and proficiency in Microsoft Word, Excel, PowerPoint, Outlook and Teams
- Confident in learning and using computer software quickly
- Able to communicate effectively in English
- Diploma/ degree with prior experience in business administrative roles

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