Office Administrator

7 days ago


Singapore SHOPLINE COMMERCE PTE. LTD. Full time

**About SHOPLINE**:
SHOPLINE is Asia’s largest smart commerce platform. With our customers in mind, we strive to deliver scalable commerce solutions to merchants of all sizes. We’re a full-featured platform with services including online store opening, O2O solution, retail POS systems, advertising placement, business strategy consultation, marketing, and more to empower merchants to succeed in omni-channel retailing and cross-border commerce.

**What you will do**:

- Performing office and general administrative works
- Creating, updating, and maintaining records and databases and assists in statutory filings.
- Providing administration support to business units
- Organizing special functions and social events.
- Preparing correspondence, documentation, or presentation materials
- Support office processes, including facilities management
- Facilities management: meeting rooms booking; coordinate cleaning and maintenance services with third-party vendors
- Manage company-issued devices, such as laptops, mobile phones and tablets, including asset inventory tracking and maintenance scheduling
- Periodically observe, review, and suggest best practices for administrative workflows and office management for greater efficiency.
- Other ad-hoc tasks as required.

**Who we are looking for**:

- Results-driven and resourceful, with a strong affinity for critical thinking, hands-on execution, and problem-solving;
- Excellent written and verbal communication skills
- Self-directed and able to work without supervision
- Comfortable in both a leadership and team-player role, manage team members, lead assistant meetings, and supervises when needed.
- Prior experience as an office assistant, office administrator, or handling administrative responsibilities in a related field
- Highly organized multi-tasker who works well in a fast-paced environment
- Proficient computer skills, including Microsoft Office Suite (Word,PowerPoint, and Excel); scheduling appointments/updating calendars a must.



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