Site Administrator
3 days ago
**Description**
Under direct supervision, provides general administration support to a department or group of professionals. Compiles and analyses basic information for inclusion in reports or presentation materials. Also receives and responds to routine correspondence following established procedures not requiring review.
**Responsibilities**
- To distribute internal and external mails.
- To record and submit time cards for site team.
- To assist in the liaison of HR-related queries from site team to BU-HR Representative.
- To purchase, record and maintain stationery/pantry inventory on site.
- To attend to calls in site office, whenever desk line is provided.
- To record minutes during internal meetings/ discussions.
- To assist the project team in preparing the company portfolio and documents for pre-qualification exercise.
- To prepare purchase orders and project invoices.
- To raise purchase requisition (PR) through SAP software.
- To maintain an organised filing system and historical reference of delivery orders, material and consumable requisition (MCR), purchase orders, memo faxes, correspondences etc.
- To ensure billing to clients are submitted correctly and promptly for claims.
- To file and maintain project-related documents and drawings.
- To be proactive in creating a safe working environment for everyone and ensuring that HSE in-house rules are observed at all times.
- To consider HSE aspects when planning and carrying out tasks to eliminate and reduce HSE hazards, aspects and risks.
**Requirements**:
- Preferably 2 years of relevant experience in office administration in MNC environment.
**Salary**: $1,600.00 - $2,500.00 per month
Schedule:
- Monday to Friday
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