Construction Document Controller

5 days ago

Singapore KAJIMA OVERSEAS ASIA (SINGAPORE) PTE. LTD. Full time

**Job Role**
- The Construction Document Controller plays a critical role in managing and overseeing the documentation process of a construction project. You will be responsible for maintaining control over project documents, ensuring accuracy and compliance with industry and regulatory standards, and ensuring timely distribution to relevant stakeholders. The role demands attention to detail, excellent organizational skills, and proficiency in document management systems and construction workflows.

**Responsibilities**:
Document Management:

- Organize, store, and retrieve project documentation such as drawings, specifications, permits, RFIs, shop drawings, inspection reports, and change orders.
- Manage and maintain electronic document management systems (EDMS) such as Aconex, Procore, or similar.
- Ensure documents are filed in accordance with company protocols and client requirements.

Control and Distribution:

- Ensure timely distribution of documents to internal teams, subcontractors, consultants, and clients.
- Maintain control logs for document transmittals, revisions, and approvals.
- Track document versions and ensure only the latest revisions are used.

Quality and Compliance:

- Monitor document quality to ensure adherence to standards and procedures.
- Assist in audits and ensure document control procedures meet ISO and local regulatory standards.
- Flag inconsistencies or discrepancies in documents to project engineers or managers.

Coordination and Communication:

- Liaise with site teams, consultants, and subcontractors to ensure documentation needs are met.
- Support project meetings with documentation as required, including issuing minutes or action logs.

Archiving and Handover:

- Prepare and archive documentation at project close-out, including as-built drawings and O&M manuals.
- Support in the preparation of project handover documentation for clients and authorities.

**Job Requirements**:
Qualifications:

- Diploma or Degree in Business Administration, Engineering, Construction Management, or a related field.
- Certification in Document Control is an advantage.

**Experience**:

- Minimum 7-10 years of relevant experience in document control within the construction or engineering sector in Singapore.
- Familiarity with Singapore’s Building and Construction Authority (BCA) requirements and local regulatory documentation practices.

Technical Skills:

- Proficiency in EDMS platforms (Aconex, Procore, BIM 360, Autodesk Construction Cloud (ACC) Novade, etc.).
- Skilled in Microsoft Office Suite (Word, Excel, Outlook).
- Understanding of construction project documentation workflows and version control.

Soft Skills:

- High attention to detail and accuracy.
- Strong organizational and time management skills.
- Ability to work independently and collaboratively.
- Excellent verbal and written communication skills.

Preferred Traits:

- Possesses extensive experience in large-scale projects, with a contract value exceeding $100 million.
- Knowledge of ISO 9001, ISO 14001. ISO 45001, BizSafe, GGBS and Quality Management Systems.
- Familiarity with digital collaboration tools (e.g., Microsoft Teams, SharePoint).

**Monthly Salary Range**:

- $3500 ~ $5000 (commensurate with experience)

  • Document Controller

    16 hours ago

    Singapore Penta Ocean Construction Full time $60,000 - $80,000 per year

    Responsibilities:Compiling of techinical site documents / drawingsCoordinate all activities related to the document control procedure including technical documents, drawings and commercial correspondencesInput document data into the standard registers ensuring that the information is accurate and up to dateGenerate the various document control reports...

  • Document Controller

    3 days ago

    Singapore CONSTRUCTION PROFESSIONAL RESOURCES PTE. LTD. Full time

    **Job Descriptions**: - Maintain and Process company documents. - Assist project team with preparation of reports, meeting notes and other requests. - Maintain and transmit files from the beginning of a project through construction and closeout. - Collect, scan and upload documents following set procedures. - Ensure all technical documents, such as reports,...

  • Document Controller

    5 days ago

    Singapore JOB LIONS PTE. LTD. Full time

    My client is an established **Main Contractor, **required a **Document Controller **who is **well verse in Aconex** **Location : Sungei Kadut** **Responsibilities**: - Manage and oversee documents of the project - Process all incoming and outgoing document within the required time period and in accordance with procedure - Ensure documents are stored and...

  • Document Controller

    5 days ago

    Singapore PENTA-OCEAN CONSTRUCTION COMPANY LIMITED Full time

    **Responsibilities** - Prepare site documents - Coordinate all activities related to the document control procedure including technical documents and drawings. - Input document data into the standard registers ensuring that the information is accurate and up to date - Generate the various document control reports required - Ensure that controlled copies of...

  • Senior Document Control Manager

    5 days ago

    Singapore Marina Bay Sands Full time

    **Job no**: 498664 **Work type**: Contract, Full Time **Location**: MBFC **Categories**: Construction Job Responsibilities The Senior Document Control Manager is a leader responsible for the overall project Document Control, management of the Electronic Document Management System (EDMS), and for directing a team of internal Document Control Managers....

  • Document Controller

    5 days ago

    Singapore TOTAL FACILITY ENGINEERING PTE. LTD. Full time

    **Role Purpose** To manage all documentation flow of the engineering, project management and construction staff in order to ensure documents is controlled within Company standards and common engineering practices. And ensures that administrative tasks are performed diligently and projects meet quality standards. **Job description**: - Administer...

  • Document Controller

    3 days ago

    Singapore CORESTAFF PTE. LTD. Full time

    **Responsibilities**: - Set up, maintain, and update the document control system for all project documentation, including drawings, specifications, correspondences, contracts, and reports - Ensure all documents are filed, stored, and retrieved accurately and promptly - Control issuance, tracking, and revision of documents in line with company procedures and...

  • Document Controller

    2 weeks ago

    Singapore Corestaff Pte Ltd Full time

    Overview Be part of a leading A1-graded main contractor with opportunities to contribute to tunnel, factory, mixed development, and LTA infrastructure projects . This role offers exposure to diverse and large-scale works, giving you the platform to sharpen your technical skills and accelerate your career. Responsibilities Set up, maintain, and update the...

  • Document Controller

    3 days ago

    Singapore GATES PCM CONSTRUCTION LTD. Full time

    **ISO** - Assist to control all documents related to ISO 9k and 18k - Control the new issue and obsolete documents for ISO - Assist to issue out standard processes and procedures to all concerned departments - Track and monitor the monthly submissions for the objectives specified in the ISO - Track and maintain the customer satisfaction records - Responsible...

  • Document Controller

    3 days ago

    Singapore HUA LU CONSTRUCTION PTE. LTD. Full time

    Provide support to Engineers in compiling reports, letters and drawings for submission - Ensure Client’s requirements on submittals documentations are fulfilled - Maintain Master List on status revisions of all controlled documents and drawings. - Coordinate all activities relating to document control procedures including technical documents, drawings and...