Procurement Executive #sgunited

2 days ago

Boon Lay, Singapore DONJON PTE. LTD. Full time

3 years exp

**Roles & Responsibilities**
- Prepare Standard Quotation Forms for Cost Estimation in line with tender scope/summary
- Assist BD in preparation and submission of tender documents (e.g. Fill-in Tender Forms, Contractors particulars & Technical Data (Upon receipt from PICs) as per Tender Format
- Prepare Hard Copy/Soft Copy of Bid with necessary supporting documents as per submission requirement as instructed by BD
- Maintain and ensure proper filing / documentation (tender files/ Letter of Award/ Work Order/ Purchase Order (PO)/ Contracts/ Insurances, etc) according to standards
- Monitoring and keeping track on Contract Insurances details (e.g. expiry date vs project actual completion dates/ indemnity liabilities of stakeholders, etc)
- Procurement administrative support, documentations, verification, coordination and follow-up (e.g. PO Issuance, follow up on Delivery, material tracking, contract status etc)
- Assist in monitoring and updating of inventory records
- Attending to Goods Delivery
- To assist and maintain proper and systematic documentation e-filing system for outgoing and incoming data.
- To support and use of company internal ERP system to execute daily tasks.
- To manage and track status of Project Quotation, Purchase Requisition, Purchase Order, Goods Received Note and etc. on company’s ERP system to ensure data are up-to-date and properly captured in the system.
- To provide additional administrative support for team members as needed.
- To follow and ensure compliance to company BD&P policies and procedures.

**Others**
- Assume any other suitable duties as and when assigned by the Company

**Requirements**:

- Diploma and above with 3 years of relevant experience
- Proficient in Microsoft Office Applications
- Meticulous, proactive and good time management
- Good communication and interpersonal skills
- Good team player with ability to work independently

Donjon Pte Ltd (Donjon) is a Singapore-based company established in 2003.

Donjon offers a wide spectrum of engineering services / solutions to industrial, commercial, residential and government sectors.

Our Core Business involves technical testing and others M&E related contract works to both Private and public Sector.

We have extensive experience in Installation of HT / LT Electrical Equipment, Upgrading, Retrofitting and replacement of Electrical Equipment, Preventive and Predictive Maintenance services and Air-conditioning and mechanical Ventilation works.

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