Personal Assistant

3 hours ago

Singapore EL CONNECT PTE. LTD. Full time

**Job Description**:
We are looking for a versatile and highly-organized personal assistant to perform personalized administrative duties for Director.

In this role, you will be responsible for scheduling meetings, taking notes, and handling correspondence on behalf of Director.

You may also be required to make travel arrangements and assist with other duties when required.

To ensure success as a personal assistant, you should exhibit excellent organizational skills and demonstrable experience in a secretarial role.

Accomplished personal assistants are intuitive to the needs of the managers and work autonomously to provide customized administrative support.

Personal Assistant Responsibilities:

- Co-ordinate with different teams on firms initiatives/ functions.
- Helping in business unit projects and involvement in business development.
- Reporting to Director and performing secretarial and administrative duties.
- Typing, formatting, and editing reports, documents, and presentations.
- Entering data, maintaining databases, and keeping records.
- Liaising with internal departments, answering calls, and making travel arrangements.
- Managing internal and external correspondence on behalf of Director.
- Scheduling appointments, maintaining an events calendar, and sending reminders.
- Copying, scanning, and faxing documents, as well as taking notes.
- Preparing facilities for scheduled events and arranging refreshments, if required.
- Ordering office supplies and replacements, as well as managing mail and courier services.
- Observing best business practices and etiquette.

Personal Assistant Requirements:

- Certification in secretarial work, office administration, or related training.
- 1-2 years of experience as a personal assistant would be advantageous.
- Extensive experience in creating documents and spreadsheets, using office software such as MS Word, Excel, and PowerPoint.
- Advanced typing, note-taking, recordkeeping, and organizational skills.
- Strong written and verbal communication skills
- Ability to manage internal and external correspondence.
- Working knowledge of printers, copiers, scanners, and fax machines.
- Proficiency in appointment scheduling software such as MS Outlook, as well as call forwarding.
- Punctuality expected and overtime hours as necessary
- Excellent written and verbal communication skills.
- Exceptional interpersonal skills.

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