Meeting Manager

Amex GBT is a place where colleagues find inspiration in travel as a force for good and - through their work - can make an impact on our industry. We’re here to help our colleagues achieve success and offer an inclusive and collaborative culture where your voice is valued.

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What You’ll Do on a Typical Day
- Complete project timeline; establishes a work flow schedule with client and suppliers to facilitate prompt and accurate handling of all program details.
- Utilize business program management system to manage program from contract turn-over meeting to final bill completion.
- Review, negotiate and manage all supplier contracts prior to finalization, ensuring both program specific and generic terms and conditions are accurate and legally protective of both GBT and the client, including attrition dates, cancellation policies, etc. Uses appropriate authorization and addendum form to ensure consistency and accuracy. Monitor attrition dates, cancellation policies and ensure contracted services are executed.
- Communicate between Information Technology support and clients for web requirements on assigned programs.
- Work with creative team to produce program materials.
- Coordinate and possibly attend site inspections as needed.
- Coordinate all program details and produce a program itinerary / working agenda that outlines all program specifics and requirements.
- May conduct program debrief with client.
- Work with accounting to complete final bill, review final billing prior to final invoicing to client. - Maintain accurate records, system input, and complete file management as outlined in American Express M&E and client policies and procedures.
- Evaluate program impact and reassesses objectives and outcomes; plan for continuous improvement.
- Partner with designated team to communicate registration and air needs, status meetings and continuous communication throughout program.
- Able to assist with any level of event including those of a complex nature, large volume, high level of confidentiality, international scope, etc.

LEADERSHIP AND RELATIONSHIP MANAGEMENT:

- Maintain proactive, positive, open line of communication with client to ensure understanding of expectations and client satisfaction.
- Work closely with support departments to exceed client requirements and objectives.
- Partner with third party suppliers to arrange their services.
- Conduct regularly scheduled status meetings with client and stakeholders from pre-launch through program operation. Ensure program objectives are executed.
- May be requested to manage VIP, C-Level special projects and oversee VIP logistics/Incentives
- Develop strong relationships with multiple contacts within client and supplier organizations.
- Review processes and offer solutions/additions as needed.

FINANCIAL MANAGEMENT:

- Responsible for accurate program forecasting and updating business management systems with accurate financial information as needed.
- Manage overall program budget, review and audit all program related billing for accuracy. Track and report expenses to clients and communicate changes on a consistent basis.
- May initiate and reconcile supplier payments.
- Work with leader to forecast overall program financials to ensure monthly tracking for actual spend.
- Monitor foreign exchange rates for sharp fluctuations which may impact the budget.

MISCELLANEOUS RESPONSIBILITIES:

- Work on special projects as assigned by the Director or Operations Manager.
- May require travel to destinations worldwide in support of client site inspections and/or program operations.
- Keep abreast of industry standards and trends related to responsibilities.
- Develop and maintain key client and supplier relationships
- Develop and maintain knowledge of technology and/or software solutions
- Handle multiple projects/demands effectively

What We’re Looking For
- 3-5 years meeting planning experience required
- Incentive, VIP, C-level type meeting planning preferred
- CMP preferred
- 4 year degree preferred
- Ability to communicate effectively and professionally with all levels of management and clients.
- Neat and professional appearance
- Ability to work accurately and timely - in order to meet deadlines.
- Ability to be flexible and handle change well
- Analytical skills required
- Microsoft Word and Excel experience - Intermediate level
- Experience with meeting industry technology a plus, especially for attendee registration (Cvent)
- Advanced oral and written presentation skills required
- Ability to travel by airplane, boat, rail and/or car

Location

Singapore - Virtual Location

The #TeamGBT Experience

Work and life: Find your happy medium at Amex GBT.- Flexible benefits are tailored to each country and start the day you do. These include health and welfare insurance plans, retirement programs, parental leave, adoption assistance, and more.- Travel perks: get a choice of deals each week from major