Project & Facilities Manager

**Overview**:
We seek a highly skilled and experienced Projects & Facilities Manager to lead the planning, execution, and maintenance of our facilities and infrastructure. This role combines strategic project oversight with hands-on facility engineering, ensuring that all sites operate safely, efficiently, and in full compliance with regulatory standards. You will oversee a team, manage contractors and vendors, and coordinate with local authorities and internal stakeholders to deliver high-quality outcomes. A strong technical foundation in mechanical or electrical engineering is essential, along with proven experience in facility management, supervision, and project delivery.

**RESPONSIBILITIES**

**Project Management Responsibilities**
- Act as the primary liaison between the Employer, consultants, main contractor, and Employer’s contracted specialists (e.g., automated crane, automated warehouse, and heavy lifting specialists, interior designer).
- Coordinate and align all stakeholders, proactively identifying risks such as lead time, shipment delays, or site readiness, and implementing mitigation plans.
- Attend site meetings, represent Employer’s interests, and ensure all project activities remain consistent with the original scope and intent.
- Track, capture, and report all variations or deviations from the original plan, providing clear updates to the Employer on critical matters.
- Supervise Employer’s contracted specialists to ensure works are executed in compliance with contracts, completed on schedule, and integrated smoothly with the main contractor’s activities.
- Facilitate collaboration between Employer’s specialists, heavy lifting service providers, the main contractor, and consultants to achieve timely project delivery.

**Facilities Management Responsibilities**
- Oversee the maintenance and repair of facility systems, equipment, and infrastructure.
- Supervise contractors, including negotiating pricing, scheduling, and quality control.
- Plan and implement preventive and corrective maintenance for building, M&E systems, and critical infrastructure.
- Ensure compliance with local codes, safety regulations, and environmental standards.
- Develop and manage facility budgets (OPEX and CAPEX), ensuring cost control, value-for-money, and timely reporting.
- Prepare reports on maintenance activities, budget expenditures, and project progress.
- Serve as the primary contact for local authorities, obtaining permits, and ensuring regulatory compliance. Liaise with government agencies and relevant authorities for approvals, inspections, and certifications.
- Conduct periodic HSE audits, risk assessments, and safety training for facility staff and contractors.
- Develop and implement emergency response procedures.
- Lead and mentor the facility maintenance staff, providing guidance and training.
- Develop, implement and manage facility management systems (eg: CMMS) for asset tracking, preventive maintenance, and performance reporting.
- Monitor and optimise energy usage, introducing sustainable practices and cost-saving initiatives.

**JOB REQUIREMENTS**
- Diploma in Mechanical or Electrical discipline or certification in facility management.
- Minimum of 5-7 years of experience in facility management, with supervisory roles.
- Proficiency in English and Mandarin, with strong communication skills.
- Ability to write reports, plan schedules, negotiate prices, and supervise contractors.
- Familiarity with local codes, safety regulations, and environmental standards.
- Class 2 or 3 driving licence required for travel to various facilities.

**Attributes**:

- Ability to lead and motivate teams, fostering accountability and teamwork.
- Strong analytical and problem-solving skills.
- Flexibility to adapt to changing priorities and deadlines.
- Meticulous attention to detail for accurate documentation and compliance.
- Excellent organisational skills to manage multiple tasks and projects.
- Clear and effective communication skills for conveying technical information.

**Working hours**

Monday - Friday: 8.30am - 5.30pm

**Working Location**

6 Tuas Ave 6