Secretary

6 days ago

Clementi, Singapore WORLD SCIENTIFIC PUBLISHING CO PTE LTD Full time

We are looking for an experienced and efficient Secretary to provide high-level secretarial/personal assistance/administrative support to Group Managing Director. And occasional support to 2 other Top Management members.

**Primary Responsibilities shall include but not limited to**:

- Manage calendars, schedules, meetings, appointments, and travel arrangements.
- Overall in-charge of weekly Book Acquisitions Form (BAF) meeting.
- Send regular scheduled Editorial reports to HODs.
- Handle all documents that require digital signature of top Management.
- Verify monthly credit cards statements, mobile phone bills for top Management.
- Daily mail distributions; arranging for cheques deposit.
- Ordering of Newborn gifts, Get well, Condolences flowers for staff and others.
- Provide occasional administrative support to external association activities as needed.
- Main coordinator for annual STM Asia Journal Publishing Course in Singapore.
- Follow up on all matters timely and professionally, reporting on progress and results.
- Handling of Personal Income Tax, Road Tax, etc. for top Management.
- Chairman’s residence - upkeep and maintenance; keep record of household expenses.
- Running errands and perform other duties as assigned.

**Requirements**:

- Diploma/Degree in any disciplines.
- At least 3 years of prior relevant experience as Secretary/ Personal Assistant.
- Proficiency in Microsoft Office.
- Highly organised, efficient, and attention to detail.
- Discretion, trustworthiness in handling sensitive and confidential information.
- Self-motivated, good working attitude, professional demeanour.
- Excellent verbal, written, interpersonal communications skills.
- Ability to prioritize, be flexible, multi-task to work independently or within team.
- Be resourceful and result oriented.
- Able to work occasionally beyond office hours when needed.
- Ability to commence work immediately is highly preferred.

**Salary**: $2,800.00 - $3,800.00 per month

Schedule:

- Monday to Friday

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