Finance & HR Admin Assistant/executive

Job Overview:The Finance and HR Admin Executive plays a crucial role in supporting the day-to-day operations of both the finance and human resources departments. This role is ideal for a highly organized individual with strong attention to detail, capable of managing administrative tasks while assisting in financial record-keeping and HR activities. The role requires a combination of finance, HR, and administrative expertise to ensure smooth operations across both functions.Key Responsibilities:Finance Administration:

- Maintain Financial Records: Assist in managing financial data, ensuring all records are accurate and up-to-date.
- Processing Staff Claims & Payment Vouchers: Support in processing monthly staff claims and benefits, vendor payments invoices, and reconciling accounts.
- Bank Reconciliation: Assist with monthly reconciliation of bank statements and ensure that all transactions are accurately recorded.
- Expense Management: Track and report company expenses, ensuring they adhere to budgetary guidelines and financial policies.
- Assist in Financial Reporting: Help prepare monthly, quarterly, and annual financial reports, as well as balance sheets, income statements, and cash flow statements.

Human Resources Administration:

- Employee Records Management: Maintain and update employee records in HR systems (e.g., personal details, job history, leave records).
- Recruitment Support: Assist in recruitment processes, including posting job advertisements, scheduling interviews, and preparing offer letters.
- Payroll Administration: Provide support for payroll processing by collecting attendance data, verifying hours worked, and assisting in salary calculations.
- Employee Benefits: Help administer employee benefits programs, including health insurance, retirement plans, and other employee perks.
- Onboarding/Offboarding: Assist with onboarding of new hires and offboarding of exiting employees, including preparation of documents and coordination of orientation programs.
- Compliance and Documentation: Ensure HR compliance with legal requirements by keeping employee records up to date, ensuring proper documentation for audits, and handling sensitive information confidentially.

General Administrative Support:

- Office Administration: Provide administrative support by managing office supplies, organizing meetings, handling communications, and maintaining filing systems.
- Liaison with External Vendors: Communicate with external vendors and service providers for finance-related and HR-related services (e.g., insurance providers, payroll vendors).
- HR and Finance Reporting: Assist in preparing regular reports for management and senior leadership on finance and HR matters.
- Support Audits: Provide necessary support during internal and external audits by preparing documentation and ensuring compliance.

Key Skills and Qualifications:Educational Requirements:

- Diploma in Business, Finance, Accounting, Human Resources, or a related field (preferred).

**Experience**:

- 1-3 years of experience in finance, HR, or administrative roles.
- Familiarity with accounting software (e.g., QuickBooks) and HR software (e.g., Justlogin) is an advantage.

Skills and Competencies:

- Strong organizational and multitasking abilities.
- High attention to detail and accuracy.
- Excellent communication and interpersonal skills.
- Knowledge of HR processes and financial principles.
- Proficiency in Microsoft Office (Excel, Word, PowerPoint).
- Ability to handle sensitive and confidential information.
- Strong problem-solving skills and proactive attitude.

**Job Types**: Full-time, Permanent

Pay: $2,400.00 - $3,200.00 per month

**Benefits**:

- Health insurance
- Work from home

Schedule:

- Day shift
- Monday to Friday

Supplemental Pay:

- 13th month salary
- Performance bonus

**Education**:

- Local Polytechnic Diploma (preferred)

**Experience**:

- Finance/Human resources: 2 years (preferred)

Work Location: Hybrid remote in Singapore 760854

Application Deadline: 31/12/2024