Administrative Representative

2 weeks ago

Singapore ARAMCO TRADING SINGAPORE PTE. LTD. Full time

**The Company**:
Aramco Trading was established as Saudi Aramco’s trading arm in 2011 under the approval of Saudi Aramco’s Board of Directors. It established its headquarters in Al-Midra Tower in Dhahran, Saudi Arabia and have 4 other global offices in London, Singapore, Dubai and America. With five offices currently operating worldwide, Aramco Trading has broader access to markets, a wider client base, a more talented and diversified workforce, and a more sophisticated and integrated global business model.

Today, the company is recognized globally as a critical trading partner for refiners, shipping companies, financial institutions, end-users, and other product-trading companies. The company trades across the barrel including Crude, Middle distillates, Light distillates, bulk petrochemicals, polyolefin and recently clean energy like LNG, Emission and Biofuels.

Aramco Trading Singapore (ATS) is the largest subsidiary out of the kingdom and is actively trading within the region and globally across all products since 2018.

**The Function**:
To provide support in the administration department and in ensuring a smooth running of the office and contributes in driving sustainable growth.

**Key Accountabilities**:
To assist with general administration duties (90%) and procurement (10%):
- Prepare materials as needed for Internal Board Meeting
- Preparing, organising and storing information in paper and digital form
- Update Incoming and Outgoing courier in the tracker
- Assist with company’s external events
- Update and Maintain Traveller’s List (Membership number)
- Update and Check Procurement Tracker for expiring Contracts
- Update and maintain Subscriptions Tracker
- Assist with APPEC and F1 related internal events (30% of administration duties)
- Update and Maintain the APPEC Meeting Schedule
- During APPEC week to be stationed at Hotel to assist with daily meetings
- During Formula 1 week to assist on Executive Services Role and work closely with Office

Manager to plan VIP Event in the Office
- Any other duties as assigned
- Occasional need to work on weekends ‐ will be given off in lieu accordingly.

**Requirements**:

- High school diploma; BSc/BA in office administration or relevant field is preferred.
- Proven administration or assistant experience
- Knowledge of office management systems and procedures
- Attention to detail and problem solving skills
- Strong organizational and planning skills
- Proficient in MS Office
- Good time management, attention to details and adaptable
- The ability to start immediately will have a distinct advantage

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