HR & Admin Coordinator (6 Months Contract)
3 days ago
**Responsibilities**:
Receptionist Duties
- Answer phone calls and direct calls to appropriate parties
- Be the first line of contact for external visitors and determine the type of access for the visitors, including directing visitors to the respective Satair employees
- Sort, distribute and open all non-confidential mails for the respective departments
- Record all outgoing mails, parcels, documents
- Read and analyze incoming mails, faxes and reports to determine their significance and plan their distribution
- Order and post calendars, greeting cards, name cards etc.
- Manage door access cards for the facility, including issuance and collection and photo taking of new employees
- Conduct periodic inspection of office facility and submit quarterly reports including on the spot reports of repair / maintenance needs to respective vendor and relevant process owners
- Visitor screening
Office Administrative Duties
- Ensure an adequate supply of office materials including stationeries and office supplies according to the general procurement process
- Billing and Invoicing: Prepare and issue Purchase order, process payments, and maintain accurate financial records for all HR & Admin related items
HR Coordination Duties
- Provide travel advisories
- Any other administrative duties as and when assigned
**Job Requirements**
- Working knowledge of the English Language, both in the written and oral aspect
- Good numerical skills
- Well-groomed with a pleasant disposition
- A team player with a good attitude and interpersonal skills
- Excellent communication skills and able to provide good customer service
- Proficient in Microsoft Office especially Power Point, Excel, Word and IT savvy
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