Finance & Admin Executive

**Finance & Admin Executive** **Wellspring Investment** Wellspring Investment is a real estate investment firm committed to strategic growth and asset management. We are seeking a highly organized and detail-oriented Finance & Admin Executive to play a crucial role in our daily operations, ensuring financial accuracy and smooth administrative processes for all subsidiary companies. **Responsibilities** As a Finance & Admin Executive, you will be integral to the financial health and operational efficiency of Wellspring Investments Ltd as well as supporting related group of entities. Your responsibilities will include: **Executive and General Administration** - Provide comprehensive **administrative support to the Chairman**, managing various tasks to ensure seamless operations. - Handle all incoming and outgoing mail, including the meticulous sorting and processing of company bills and correspondence. - Manage office supplies, equipment, and general office upkeep to maintain a professional and efficient work environment. **Financial Management & Accounting** - **Accounts Receivable**: - Issue invoices to tenants and clients, ensuring accurate records and timely delivery. - Process incoming payments, including recording details, stamping invoices, and updating transaction records. - Manage agent commission payments, including banking cheques and issuing commission cheques accurately and promptly. - Prepare and issue receipts to clients. - Perform yearly CEA renewal submissions for relevant entities. - **Accounts Payable**: - Maintain and update cashbooks daily, ensuring all transactions are accurately recorded. - Thoroughly review and update bank statements daily in Excel, providing summaries to management and filing original documents. - Process all company bills and payments, ensuring accuracy and timely disbursement. - **Payroll & CPF**: - Calculate and process monthly salaries for employees across Wellspring Investment and its related companies (e.g., Work Central, Rere Travel Planners). - Prepare and dispatch salary payslips to staff. - Ensure timely and accurate CPF submissions for all companies. - **Cash Management & Petty Cash**: - Oversee cash collection procedures, including receiving cash from clients and honesty drop boxes. - Accurately count and record cash received in a "Cash Record Book" and ensure proper acknowledgment. - Manage the petty cash fund, including maintaining a balance of S$500, processing petty cash vouchers, and obtaining necessary approvals for claims. - Update petty cash records and file monthly transaction summaries. - **General Bookkeeping Support**: - Maintain organized financial records and documentation, ensuring all invoices, payments, and other financial documents are properly filed. - Collaborate with the bookkeeper and external accountants to ensure all financial data is accurate and up-to-date for month-end closing. - Prepare and scan financial documents for internal record-keeping and external submission as required. **Overseas Operations Support** - Monitor and manage all aspects of overseas bank accounts on a weekly basis. - Assist in informing the Chairman of monthly updates of loan repayments, hospitality payments, and car park, providing regular reports to management. - Assist in processing and verifying staff salaries and other related payments in overseas offices, coordinating with relevant personnel. - Execute all payment transactions from overseas bank accounts on a daily or weekly basis and maintain proper filing. - Assist in facilitation of the transfer of interest from overseas bank accounts to Singapore. - Organize and manage basic booking of documents for overseas operations. **Administrative Support to Chairman** - Coordinate and arrange the monthly group lunch for the Chairman, including sending invitations, managing RSVPs, and preparing attendee summaries. **Requirements**: - Proven experience in a finance and administration role, ideally within the real estate or investment sector. - Strong understanding of basic accounting principles and financial processes (AR, AP, cash management, payroll). - Proficiency in Microsoft software - Exceptional attention to detail and accuracy in data entry and record-keeping. - Highly organized with the ability to manage multiple tasks and prioritize effectively. - Good communication and interpersonal skills, with the ability to interact professionally with internal and external stakeholders. - Proactive, self-motivated, and able to work independently with mínimal supervision. - Ability to handle sensitive information with discretion and maintain confidentiality.