Senior Admin Assistant/ Administrative Officer

5 days ago

Singapore LIBERTE HR SERVICES PTE. LTD. Full time

**About Allkin**

Founded in 1978 as Singapore's first family service centre, Allkin Singapore (formerly known as AMKFSC Community Services) is a leading community-driven social service agency that believes everyone has the potential to create positive change, regardless of age, race, or background.

Through our service offerings, strategic partnerships, and community initiatives, we unlock opportunities for vulnerable individuals and families to overcome life's challenges, pursue a brighter future, and inspire others to do the same. Today, Allkin uplifts and journeys with diverse communities such as children, youths, families, and seniors at close to 40 touchpoints across Singapore.

**Roles & Responsibilities**
- Handle reception duties, address queries, and direct them to the appropriate department.
- Perform clerical tasks, including managing incoming and outgoing mail, filing, photocopying, data entry, and arranging courier services.
- Handle psychological service inquiries and referrals, maintain enquiry lists, and collaborate with the Psychologist-on-duty.
- Prepare quarterly statistics and client profile data and present findings for reports and meetings.
- Collaborate with the HOD and Psychologists on psychological service outcome measures.
- Provide administrative and logístical support for training and workshops related to Psychological Services.
- Update and maintain an efficient filing system for administrative records.
- Provide administrative support for psychological services, including managing inquiries, preparing statistics, and assisting with training and workshops.
- Support meetings by preparing materials, equipment, refreshments, and taking minutes when needed.
- Oversee inventory of office supplies and maintain an organized office environment.
- Run official errands and manage office facility repairs and maintenance.
- Update and maintain client and staff records, ensuring data accuracy and compliance.
- Assist with recruitment, staff training, and financial tasks, including fee collection, processing claims, and maintaining petty cash records.
- Monitor fund balances, process reimbursements, and submit financial reports as required.
- Assist in banking and procurement matters and support the management of departmental budgets.
- Provide feedback on new work processes and assist in implementing updated systems.
- At least GCE A Level with 8+ years of experience in office administration, human resources, or financial operations
- Proficient in English (oral and written), with strong communication and interpersonal skills
- Demonstrates strong organizational, time management, and problem-solving abilities
- Committed to continuous learning and adapting to feedback to improve performance
- Resourceful in utilizing tools and resources effectively to achieve work targets efficiently
- Proficient in Microsoft Office (Word, PowerPoint, Excel), with knowledge of Access preferred
- High integrity, with a professional approach to work and responsibility in financial accounting tasks (if applicable)

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