Office Administrator

5 days ago


Singapore Vifor Pharma Full time

-

**Your Responsibilities and tasks will be**:
General Office Management
- Maintain office facilities, equipment, and upkeep of maintenance contracts
- Manage an assistant to ensure office cleanliness and provision of adequate supplies
- Primary contact point to liaise with external parties on maintenance matters
- Coordinate with IT on office security, phone system or any technical malfunction
Administration
- Manage phone calls and guests, coordinate mail services and process business documents
- Support new hires/ exits preparation
- Support meetings/events coordination and travel arrangement to the regional team
- Provide travel and designated administrative support to the Senior Commercial Director
HR Admin
- Track Leave records where required
- Follow up with supporting documents on leave
- Schedule interviews arrangement
- Org Charts update
- Letters preparation (e.g., certification letter)
- Filing
- Any other HR admin tasks as assigned
COVID-19 Management
- Assist the business continuity committee in workplace safety measures implementation
- Assume Safety Management Officer role when required
The knowledge and skills necessary to perform the duties of this position are typically acquired through the following combination of education, experience and knowledge, or the equivalent.

**Requirements**:

- At least 3 years of experience in office administration
- Proficient in English (spoken and written)
- Willing to work 24 hours a week, on Monday, Wednesday and Thursday 60%
- Proven experience as an Office Administrator or relevant role
- Able to converse well with good interpersonal skills
- Excellent organizational skills and highly independent
- Excellent Knowledge of MS Office
You are a Highly independent person who can multi-task and can work with external parties and interact well with internal stakeholders as well as be proactive, we would then very much like to hear from you.

**About Us**:


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