Executive, Operations

5 days ago

Singapore HomeTeamNS Full time

**Job Overview**:
Oversee and ensure smooth running of day-to-day operations of the club. Responsible for personnel and administrative functions of the Clubhouse, oversee and manage operations of the Clubhouse and ensure that vendors are in compliance with Clubhouse’s rules and regulations.

**Job Responsibities**:

- Manage the Operations team, long-term and ad-hoc service providers of the Club.
- Manage department’s budget and exercise expenditure controls.
- Monitor the operations of the tenants at the club and update tenants of the rules and regulations at the Club.
- Monitor and review service providers’ contracts and ensure compliance.
- Implement and monitor quality control standards of service providers.
- Prepare staff rosters of Facility Officers and oversee Housekeeping and Security.
- Supervise Operations staff through providing guidance, development and motivation.
- Ensure that inspections are conducted in a timely manner, and that maintenance standards and safety requirements are met.
- Handle quotation, tender exercises and recommendations for award of works and contracts.
- Oversee Club’s renovations, upgrading or addition and alteration works.
- Ensure that carpark matters are attended to in a prompt manner.
- Coordinate and provide timely update on acquisition/disposal of fixed assets within the Clubhouse.
- To work and liaise closely with HQ Finance and ensure that all administrative procedures and policies of HTNS are kept current and strictly adhered to.
- Ensure operations processes and procedures are in compliance with organization policies and standard operating procedures
- Plan and maintain an efficient registry and filing system.
- Assist in events organized by the Club on a need basis and at Association level.
- Write minutes of meetings.
- Any other ad-hoc projects and matters assigned.

**Job Requirements**:

- Minimum Diploma in Facility Management, Property & Estate Management or any related field.
- Preferably have relevant experience in Clubhouse/Property/ similar industry.
- Proficient in MS Office and databases
- Must possess good leadership with strong project management skill.
- Able to multi-task, handle stress, able to work with people of all level and possess great time management/organizational.
- Good interpersonal, analytical skills and social skills.
- Meticulous, reliable and demonstrates high integrity.
- Must be prepared to work irregular hours, including weekends and public holidays.

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