Warehouse (Logistics) Coordinator

18 hours ago

Singapore Xylem Full time

Xylem is a Fortune 500 global water solutions company dedicated to advancing sustainable impact and empowering the people who make water work every day. As a leading water technology company with 23,000 employees operating in over 150 countries, Xylem is at the forefront of addressing the world's most critical water challenges. We invite passionate individuals to join our team, dedicated to exceeding customer expectations through innovative and sustainable solutions.

Key Responsibilities / Duties:
1. Shipment Coordination & Logistics Planning
- Plan and arrange export/import shipments in coordination with freight forwarders and warehouse.
- Schedule container bookings, truck arrangements, and monitor loading/unloading activities.
- Ensure shipments follow FIFO (First In, First Out) and customer delivery timelines.
- Prepare and verify shipping documents: commercial invoice, packing list, Bill of Lading, COO, etc.
- Liaise with transporters for two-way deliveries between warehouse and factory.
- Ensure proper packing, labelling, and storage procedures are followed.

2. Warehouse & Inventory Support
- Coordinate with warehouse for stock availability, space management, and loading plans.
- Support monthly and annual stock take activities.
- Maintain accurate records of incoming/outgoing stock and shipment details.
- Prepare monthly stock and logistics performance reports.

3. Reporting & Documentation
- Generate daily, weekly, and monthly shipment and order status reports.
- Track shipment progress, container returns, and POD (Proof of Delivery) submissions.
- Maintain systematic filing of shipping and customer service documentation for audit purposes.

4. Compliance & Process Improvement
- Ensure all logistics activities comply with company SOPs, safety, and regulatory standards.
- Work closely with Finance for invoice validation and payment follow-up.
- Participate in continuous improvement initiatives to enhance supply chain efficiency.

Job Requirements:
Education:

- Diploma or Degree in Logistics / Supply Chain / or in any field (or equivalent experience).

Experience:

- Minimum 2-3 years experience in logistics coordination, shipping, or customer service.
- Experience in export/import documentation, freight coordination, and warehouse communication preferred.

Skills & Competencies:

- Good knowledge of Incoterms, HS Codes, customs clearance procedures, and shipping documents.
- Proficient in Microsoft Office (Excel, Word, Outlook); experience with ERP systems (SAP )preferred.
- Strong communication, coordination, and interpersonal skills.
- Detail-oriented with good time management and multitasking ability.
- Ability to work under pressure and meet shipment deadlines.

Personal Attributes:

- Responsible and proactive with a sense of urgency.
- Team player with positive attitude and problem-solving mindset.
- High integrity and commitment to quality and accuracy.

Join the global Xylem team to be a part of innovative technology solutions transforming water usage, conservation, and re-use. Our products impact public utilities, industrial sectors, residential areas, and commercial buildings, with a commitment to providing smart metering, network technologies, and advanced analytics for water, electric, and gas utilities. Partner with us in creating a world where water challenges are met with ingenuity and dedication; where we recognize the power of inclusion and belonging in driving innovation and allowing us to compete more effectively around the world.

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