HR & Admin Executive

3 days ago

Singapore DONJON PTE. LTD. Full time

**Responsibilities**:
**Human Resources**

1) Support daily HR operations such as manpower planning, recruitment, employee relations, performance management, training and development, etc;
2) Administer and manage the Time Management System (TMS), including accurate timesheet compilation, additions and deductions, and preparation for payroll processing;
3) Manage foreign employees matters, including work pass administrations, PCP, home leave coordination, dormitory arrangements, and disciplinary counselling, etc;
4) Oversee the entire employee lifecycle from onboarding and orientation to offboarding and exit formalities;
5) Maintain employee data and files, ensuring proper organisation, confidentiality, consistency and compliance;
6) Plan and coordinate company events, employee engagement activities, etc;
7) Provide professional HR advice and guidance to employees on HR policies, procedures, practices, and compliance with employment legislation;
8) Prepare HR reports and maintain proper HR documentations and records;
9) Liaise with relevant authorities (e.g. MOM, IRAS, etc);
10) Support digitalisation efforts within HR for more efficient processes (e.g. e-forms, etc);
11) Identify and contribute to the continuous improvement of HR processes, systems, and practices;

**Office Administration**

1) Oversee daily office operations, including general upkeep and maintenance of facilities;
2) Maintain office equipment and company assets, ensuring they are in good working condition;
3) Handle reception duties including answering calls, welcoming visitors, and responding to enquiries;
5) Administer the company fleet, including vehicle insurance, handling traffic summons, and managing season parking, etc;
6) Supervise store assistant/ cleaner, ensuring proper tax execution;
7) Coordinate with external IT vendors for troubleshooting and IT support matters;
8) Support continuous improvement initiatives for office administration policies and operational procedures;

**Requirements**:

- Diploma or Degree in any discipline
- Experience in Engineering/ Construction industry preferred
- Meticulous, organised and detailed oriented
- Good follow-up skill and proactive to matters arising
- Good communication and interpersonal skills
- Good Microsoft Office skillsExperience in Info-tech HRMS System an advantage

**5 Day Work Week.

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