Facilities Coordinator and Receptionist

2 weeks ago

Singapore JLL Full time

**JLL empowers you to shape a brighter way**.

**Facilities Coordinator and Receptionist**

**Work Dynamics - Integrated Facilities Management**

Facilities coordination, including arranging office equipment services (copier machine, dish washer, coffee machine etc), co-ordinate with landlord on air-conditioning services etc
- Reception services, maintain visitors log book and access procedures (issue and collection of visitor access cards / badges for employees and affiliates) to ensure optimal security access control & provide all mail collection (internal and external) and distribution services and activities.
- These shall include, but not limited to, collecting, receiving, sorting, packing, organization, delivery and sending activities, responding to Viatris’ employee inquiries and complaints, arranging speed deliveries, adhering to security policies and procedures, etc in the mail room.
- Responsible for handling incoming and outgoing calls including distribution of any messages.
- Receive, inform and guide visitors including co-ordination with client employees.
- Provide assistance in general administrative activities and any other duties as assigned by Facilities Management team
- Participate as a team member in responses to emergency situations for facilities matters Manage invoices, ensure commitment & payment records are maintained and that payments are received by vendors.
- Directing first-line complaints in regard to soft services to Facilities Management team
- Ensure compliance with all governmental regulations on behalf of the client.
- Assist AM to prepare monthly management report.
- Ensure effective completion of all incident reports.
- Assist AM on generating PO and Goods receiving
- Ensure compliance with Jones Lang LaSalle minimum audit standards
- Manage end user expectations and requirement. Obtain regular updates from supervisors (of soft services vendors) through weekly/daily briefings to have an overview of the operations of the site.
- Provide assistance to users as and when required.

**Ideal Experience**
- Pleasant Disposition
- Sound inter-personal skills /team player with client facing capabilities.
- Good written & oral communication skills
- Well-organised

**Location**:
On-site -Singapore

**Job Tags**:
Hiring

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table

**_JLL Privacy Notice _**

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For additional details please see our career site pages for each country.

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