Move Add Change

18 hours ago

Singapore HJA-Jones Lang LaSalle Property Consultants Pte Ltd Full time

**Move (MAC) Coordinator**
**Work Dynamics - Integrated Facilities Management (APAC/SG)**
**Essential Duties and Responsibilities**

The MAC Coordinator / Analyst works as part of a larger facilities team, with its main function in data management, seat allocation and move logistics across the region, responsible for the following typical activities:

- Coordinate and track all occupancy changes (desk swap, office layout changes), permanently maintain precise records.
- Assign desks for new hires in close liaison with relevant internal clients.
- Work with the internal Task system to close out tasks to SLA/KPI’s
- Communicate clearly and professionally with business stakeholders, handle general internal queries, clarify concerns and identify solutions.
- Work with the Client to manage and plan general desks moves (from individual to medium and large office moves).
- Manage assets - addition/removal/ordering of furniture and special equipment.
- Maintain discretion and confidentiality with regards to all discussed MAC plans and dealings.
- Organise, schedule and monitor own work transparently within the larger facilities team.
- Manage local key stakeholders/EA’s and suppliers.
- Prepare for/attend MAC meetings and compile specific and accurate MAC statistics/reports.
- Regularly work with external contractors, e.g., cleaning, AV team, production crews and event hosts
- Where required supervise moves out of hours
- Act collaboratively to solve problems and resolve spontaneous and unique situations with professionalism and service orientation.

**Skills**:

- Experience in a hands-on role working within a MAC, events and facilities environment
- Ability to multitask and work without direct supervision
- Great analytical skills
- Proficient in MS Office, especially in MS Excel (vlookup, pivot tables etc.)
- Possess excellent written and verbal communication and people skills
- Proficiency in Outlook desirable but not essential
- Ability to read and process floor plans/drawings/SpaceView
- Previous experience of working in a fast-paced, multi-national environment

**_JLL Privacy Notice
- **

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For additional details please see our career site pages for each country.

For employees in the United States, please see a fully copy of our Equal Employment Opportunity and Affirmative Action policy here.

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