Space Planner, Movement

JLL supports the Whole You, personally and professionally.
Space Planner, Movement and Change Manager
Work Dynamics - Integrated Facilities Management
Principal Accountabilities
This position is responsible for coordinating the office move, including logistics and space planning, while providing support for employee engagement to ensure smooth execution of the office transition. The role requires managing both operational and emotional aspects of the move. Additionally. This role will also oversee improvement works across two office locations, ensuring mínimal disruption to daily operations. The position also encompasses managing various administrative processes, including access management, air miles tracking, and potentially a shuttle bus service.
Duties & Responsibilities
(i) Office Relocation and Space Management
Coordinate logistics for office moves, team relocations, and locker assignments.
Assist in developing and implementing office space strategies, ensuring they align with new workplace policies to optimise space utilisation.
Oversee vendor relationships, including moving companies, furniture suppliers, and contractors engaged by GovTech.
Serve as the primary point of contact for employees regarding the office move, addressing concerns, feedback, and inquiries.
Manage the procurement and preparation of materials (e.g., furniture, signage, communication tools) to support the office relocation and strategy implementation.
Support the implementation of change management strategies for the smooth adoption of new office space setups.
Manage conflict resolution regarding office space issues, ensuring teams feel heard and supported.
Assist in creating communication materials to help employees navigate the transition.
(ii) Improvement Works Management
Assist and manage office improvement works (Addition & Alteration) at both existing and new office locations.
Engage divisions and scope out the requirements, improvement work, and modifications needed.
Support on the procurement of the works needed.
(iii) Administrative Support
Manage and track corporate air miles programme
Physical access card system and facial recognition onboarding/offboarding
Other potential admin support such as engaging shuttle bus service
Implement and manage safety procedures to ensure the provision of a safe environment.
Participate in emergency response exercises as per client’s requirement.
Achieve KPI and SLA targets
Person Specification
Experience in office management, facilities coordination, or project management, with a focus on office moves and space planning.
Background in change management, particularly in the context of workplace transitions.
Strong vendor management and negotiation skills.
Effective communication skills, with the ability to draft clear materials and respond to employee inquiries.
Conflict management skills, with the ability to navigate sensitive situations professionally and empathetically.
Strong organisational skills with the ability to manage multiple tasks and deadlines.
Knowledge of health, safety, and ergonomic standards in office spaces.
Possess operation ability to think laterally and deliver innovative solutions.
Strong leadership, people, and communication skills
Good command in spoken and written English
Good MS Outlook, MS Excel, MS Word, PowerPoint & others
Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.
About JLL
- We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.
Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.
Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.