Personal Assistant/secretary

4 days ago


Singapore LEE GENERAL WORKS PTE. LTD. Full time

Responsibility
- Responsible for the smooth running of projects by tracking progress and provide timely updates to the management on status, budget, irregularities, and risks.
- Provide secretariat support and manage the day-to-day operations of the Office of the PVC.
- Proactively manage the CEO’s diary and engagements including arrangement of oversea business and personal trips.
- Coordinate diaries, events and meetings for the management team.
- Arrange and coordinate functions, external visitors, travel arrangements and support for all inbound and outbound staff visits/conference trips.
- Draft, and prepare correspondence, reports and presentations for the PVC and CEO.
- Provide support for meetings and committees, including preparation of agendas, minutes and actions arising, and coordinate the submission of reports.
- Liaison with corporate secretary service provider in the arrangement of Board of Directors’ meetings.
- Prepare and lodge documents with ACRA and other government agencies. Maintain statutory filings and ensure proper statutory records.
- Coordinate preparation of papers and reports for Committees, Council and Board with the management team.
- Manage, plan, and execute in-house guests’ events and celebrations.
- Work collaboratively with the academic and professional team, providing the necessary and relevant administrative support including but not limited to marketing activities and corporate events.
- Manage the purchasing of office stationery and other consumables including pantry and catering, maintenance servicing, and procurement of supplies.

**Requirements**:
Must have strong office and administrative skills and strong people skills
- Strong attention to detail
- Ability to work without supervision
- Excellent time management skills
- Exceptional communication and customer service skills
- Strong prioritization and organization skills
- Ability to handle highly confidential information
- Strong record keeping skills
- Presentation skills, including welcoming guests to events
- Ability to multitask


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