Executive Secretary

2 weeks ago

Singapore MSD Full time

**Executive Secretary**
- **Based in Singapore**, the regional hub for **Asia Pacific (AP) **and **top-ranked biopharmaceutical company on the Straits Times **and** Statista’s list of Best Employers in Singapore for two consecutive years (2020, 2021).**:

- Join the** premier biopharmaceutical company** that has been **in Singapore for more than 25 years and in AP for over 60 years.**

**Overview**: Business support including administrative work and supporting senior leaders within the regional office, reporting to Office Manager, Asia Pacific.

**WHAT YOU WILL DO**
- Responsibilities include, but are not limited to:_

**Administrative Support: **

Manage calendars, including appointments, meetings, (including multi-countries, cross-region teleconferences) on a timely manner. Familiar with Microsoft Teams

Provide general administration support including onboarding, meeting coordination, travel arrangements (Flight and accommodations), marketing activities such as raise purchase orders/accruals/monitor payments etc.

Supporting key leadership events including the Asia Pacific Leadership Team meetings/Internal activities

Prepare and submit travel expenses in Concur and related business travel claims within the timeline

Provide local support to visiting company staff including logistics and set up for meetings

**Business Support**:
Depending on business needs, be flexible to adapt and support department specific activities and assigned projects.

Business Continuity (Admin Shared Service Model)

Stakeholder management

**WHAT YOU MUST HAVE**

To be successful in this role, you will have:
Min O level or higher

Preferably with Secretariat or Administrative certificate

Min 5 years experience in secretariat position, supporting mid to senior

management levels

We are proud to be a company that embraces the value of bringing diverse, talented, and committed people together. The fastest way to breakthrough innovation is when diverse ideas come together in an inclusive environment. We encourage our colleagues to respectfully challenge one another’s thinking and approach problems collectively. We are an equal opportunity employer, committed to fostering an inclusive and diverse workplace.

**Search Firm Representatives Please Read Carefully**

**Employee Status**:
Temporary (Fixed Term)

**Relocation**:
**VISA Sponsorship**:
**Travel Requirements**:
**Flexible Work Arrangements**:
**Shift**:
**Valid Driving License**:
**Hazardous Material(s)**:
**Requisition ID**:R251097

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