Executive/sr Executive, Academic Health Excellence, Project Management Operations

2 weeks ago

Singapore Tan Tock Seng Hospital Full time

-Family Group: AdministrationThe Senior Executive supports the Manager of the Project Management Operations (PMO) in coordinating the start-up and operational readiness of extramurally funded research projects. This includes hands-on work in coordinating project manpower, procurement, and hospital clearances, as well as supporting stakeholder engagement and committee submissions. The role plays a key part in enabling the smooth and timely activation of complex research projects, contributing to TTSH’s strategic vision of Academic Health Excellence.

**MAIN DUTIES AND RESPONSIBILITIES**

**SPECIFIC (80%)**:

- Project Start-Up Enablement & Institutional Navigation
- Work closely with Principal Investigators (PIs) to compile project requirements and track key start-up tasks such as manpower recruitment, procurement, and committee clearances.
- Coordinate with HR, Finance, Procurement, IT, and other departments to expedite internal processes and approvals required to launch research activities.
- To guide PIs through hospital processes, tailoring support based on project type and complexity.
- Monitor timelines and flag delays or unresolved issues to the PMO Manager; follow up on action items with internal departments.
- Documentation and Proposal Preparation
- Draft and prepare approval papers, memos, or proposals to support project implementation or process improvement, including justifications for manpower, funding, or institutional support.
- Ensure submissions meet hospital governance standards and are aligned with committee templates or expectations.
- Maintain a library of reference documents, templates, and trackers to support consistent reporting and institutional readiness.
- Project Coordination and Stakeholder Engagement
- Support planning and conduct of project briefings, kick-off meetings, and operational huddles with project teams and stakeholders.
- Track project milestones and generate summary updates for internal reporting or CRIO review.
- Support communication between project teams and internal departments to troubleshoot issues and clarify requirements.

**GENERAL (20%)**:

- Participate in internal process improvement efforts and support for CRIO and Academic Health Excellence initiatives as required (e.g. Academic Health Day, etc.).
- Participate in relevant hospital committees or working groups to champion implementation enablers and research integration.
- Undertake other duties as assigned by the Supervisor / Head of department to support CRIO’s strategic priorities and overall research ecosystem development.

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