Sr Executive/ Asst Manager

Join to apply for the Sr Executive/ Asst Manager - Operations role at Tan Tock Seng Hospital Join to apply for the Sr Executive/ Asst Manager - Operations role at Tan Tock Seng Hospital To provide project management, operations and administrative support to the specialist outpatient clinics and off-site facility. The scope includes working closely with clinical, nursing, facilities, vendors and other operational stakeholders on the ground to take the project(s) through from planning, financial and budgetary assessment, approval to execution, while providing timely status updates along the way. The role would also include secretariat duties for assigned committees related to the projects undertaken. Responsibilities For project management: Assist stakeholders including external vendors in implementing projects that support the hospital's strategic plans for outpatient facilities Assist in the monitoring of deployment of resources and KPI tracking Assist in communications and liaison with stakeholders. Assist in financial justification of projects and tracking of the projects' expenditures and savings. For Administrative Support Receive invoices and submit timely to Finance department for processing Raise purchase orders when required to ensure continuity of services provided by the vendors For Secretariat Duties Provide secretariat support to ensure that meetings are effectively organised and minuted accurately. Liaise with the Clinical HOD, Clinical Leads and/or Director to plan required meetings, receive agenda items from committee members, circulate agendas and reports, circulating of approved minutes and checking and follow through to certify that agreed actions are carried out. Maintain effective records and administration by keeping up-to-date contact details, filing minutes and reports, keeping a record of its activities and tracking of future activities and timelines. Uphold requirements of governing documents such as standard operating procedures and work instructions. GENERAL Perform any ad-hoc tasks/projects as assigned by supervisor / Head of Department. Job Requirements Bachelor Degree from any discipline. At least 2 years of industry experience in an acute public hospital or healthcare institution. Good collaborative skills and ability to work with multiple stakeholders (clinical healthcare professionals, IT vendors, finance etc.) across different domains. Organised, meticulous individual with good project management skills. Ability to multi-task and work under tight deadlines in a fast-paced environment. Dedicated and willing to go the extra mile to see things through. Excellent written, oral communication presentation skills (English). Proficiency in Microsoft Office (Word, Excel, Powerpoint). Seniority level Seniority level Mid-Senior level Employment type Employment type Full-time Job function Job function Management and Manufacturing Industries Hospitals and Health Care Referrals increase your chances of interviewing at Tan Tock Seng Hospital by 2x Sign in to set job alerts for "Executive Assistant Operations Manager" roles. Executive Assistant, TV Distribution, Asia Pacific Senior Executive/ Assistant Manager - Ecommerce Operations Executive Assistant, TV Distribution, Asia Pacific Office Manager at a Global Financial Institution Executive/Assistant Executive (Operations and Facilities Management Department)Executive Manager / Asst Director (Admin Services and Planning Dept)Executive Asst (Connected Care Specialist), Hopes Programme Executive Assistant (Medical Records Office)Executive, Corporate Development & Performance Management, Regional Health System Office Executive Assistant, Medical Reports, Group Medical Records Office of Information Service – Asst Manager/Dpy Manager/Manager Executive Manager/Assistant Director (Strategic System Department) – Contract (Contract) Senior Executive/ Assistant Manager - Remittance and Project Ethics Office Manager (Investigations & Compliance)Executive/ Assistant Manager, Financial Reporting Executive Assistant, Group Medical Records Office Corporate Secretarial Executive / Assistant Manager - Inhouse We're unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI. #J-18808-Ljbffr