HR & Admin Assistant

**Core responsibilities:
**Medical & Insurance**
- Submit, follow up and summarize Work Injury Compensation/Personal Accident Claim & H&S Claim
- Attend MOM/WICA mediation Meeting
- Accompany injured worker to hospital for further treatment (when required)
- Administer worker medical claim disbursement
- Sourcing quotation for insurance policy for workers

**Training**
- Assist in booking of SOC/Core Trade courses for workers & raise payment voucher for Finance to make payment
- Assist in Training/ Core Trade and claiming from Government Grants (when required)

**Workers Admin support**
- Assist in worker recruitment & contractual issues (when required)
- Assist in purchase of immigration bond for workers
- Assist in Work Pass Application/ Renewal & Cancellation
- Assist in updating workers’ residential address
- Assist in preparing work pass collection at MOM
- Set up and maintain workers’ P-files
- Safekeeping workers’ Passports
- Manage the workers and prepare monthly report regarding workers’ strength, etc.
- Foreign Worker Levy Claim for workers on Home Leave/ Hospitalization Leave
- Carry out duties or ad hoc projects that may be assigned by the HR & Admin Executive / HR & Admin Manager / Management

**Payroll Administration**:

- Process workers’ wages, generate and distribute payslips
- Prepare inter-companies’ billings
- Prepare Project Cost Analysis
- Promptly update workers’ particulars into database
- Issue advance payment to new workers & recover from payroll
- Arrange opening of bank accounts for new workers
- Upkeep workers’ Retention Record monthly

**General workers administration**
- Assist in Final settlement/Return of WP etc
- Arrangement on workers repatriation
- Arrange for returning of dormitory passes
- Update the Person-in-Charge every month for the latest workers’ list staying at dormitory for billing purposes
- Coordinate SOC/Medical checkup/Passport renewal etc
- Employment contract/Orientation/collect PPE/WP
- Arrange for printing of worker pass if necessary
- Update workers’ Training Record
- Handle other ad hoc assignment as required

**Office Admin**
- Manage the newspapers at the reception area and place at CEO’s desk
- Manage the tidiness at the reception area and meeting rooms
- Replenish office supplies such as milo, coffee, detergent, etc.
- Prepare beverages for meeting, if necessary
- Upkeep & maintain copier all-in-1 machine tidiness

**Others**
- Apply, Renew, Terminate Factory Permits & Dormitory Contracts
- Renew Builders & Contractors licensesRenew Vehicle Road Tax and Insurance

**Job Specifications**:
**Minimum Educational Qualifications/ Experience required**:
Certificate / Diploma in Business Admin/ HR, ‘A’ or ‘O’ levels: Min 2 years of relevant experience (Experience in Building / Construction / Property industry will be an added advantage)

**Skills and Knowledge required**:

- Good knowledge of Singapore labor Laws, Employment Act, statutory programs and MOM work permit procedure
- Be PC literate and particularly proficient in MS Office Applications including Excel and Words etc.
- Be a team player with good communication & interpersonal skills and capable of dealing people from different cultural and educational backgrounds
- Ability to maintain confidentiality
- Possess good interpersonal and communication skills with all levels of staff & workers
- Strong sense of commitment & urgency to meet tight deadlines
- Good organization skills
- Ability to handle multi-tasks and work within deadlines
- Knowledge of payroll software (such as HRIQ system) would be an added advantage