Senior Operations Support Officer

2 days ago


Singapore Singapore Post Ltd Full time

Job Description

Monthly Inventory Management
- Upload the inventory indent file to Sharepoint to 56 post offices on 10thof every month
- Upload the inventory indent file to Sharedrive to 6 Delivery Bases on 20thof every month
- Retrieve the indent requests from share drive/share point and to prepare stock allocation to bases and post offices
- Liaise with various suppliers of the delivery scheduling and stocks (bulky stocks)
- Issue indent request acknowledgment form to all bases and post offices as a form of confirmation
- Arrange workers for packing of consumable items for the monthly indents by requesting bases and post offices and stocks arrangement at store/warehouse at different Singpost locations
- Attend to Postal Agents (PA) indent requests, pack and arrange delivery to them
- To do surprise stock checks at bases and post offices
- Attend to uniform requests and Protective equipment for existing staff and new staff in operations, bases and post offices.
- Attend and incharge of adhoc stocks storage and dissemination. Eg ART kits, Face Masks, Sanitizers, etc.

Payment Related
- Sort and engage users to verify the invoices received from vendors
- Verifying and tally the purchase quantity /service values between the invoices and purchase order, delivery order and service orders and get internal stakeholders approval
- Proceed to SG BU Payment team for payment process

Other duties assigned
- Perform general administrative duties
- Proper filing in share drives/Sharepoint

Softskills needed
- SAP/Ariba, good to have but not a must


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