Office Services Assistant
1 week ago
Looking for an office assistant who is able to take on the following responsibilities:
Primary roles
- Manage day-to-day Mailroom operation
- Maintain housekeeping of Mailroom, Admin Room and Staging Rooms
- Attend to enquiries and fault reporting for all day-to-day operational activies relating to facilities and maintenance of the office
- Conduct weekly office inspection and reporting
- Maintain regular health check of employees' lockers - electronic locks. Assist to replace batteries when necessary
- Assist with office supplies and consumable management. Keeping record of usage pattern, stocks, expiry dates, re-order and replenish when necessary
- Attend to building management and 3rd party vendor for maintenance, checking or inspection where necessary
- Assist to update contents on all TVs
Secondary roles
- Be the backfill for Front Desk Assistant when necessary
- Be the backfill to attend to incoming calls through office Mainline
- Support Corporate Mobile Phone management
- Assist Office Services Team in executing Fire Drills and Power Shut Down exercise
- Support Office Services Team in coordinating Business Continuity Plan when required
- Assist with other administrative and facility duties, when required
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