Executive/ Senior Executive, Corporate Relations

9 hours ago

Novena, Singapore Academy of Medicine Full time

**Responsibilities**:
Corporate Secretariat Support:

- Assist with checking and collation of documents for ACRA e-filing and other statutory filings in compliance with the Company Charities Act.
- Maintain an organised filing system to facilitate efficient document retrieval.
- Support routine corporate secretarial tasks, including support for meetings such as the Academy’s annual general meeting and council meetings. Duties include venue booking, ordering of refreshments, setup, sending invitations, attendance tracking, preparation of meeting materials and notetaking.
- Sourcing and procurement duties including sourcing for and contacting potential vendors, gathering quotations, liaising with vendors, and submitting purchase requests and invoices and ensuring timeliness of payments, in compliance with finance guidelines.

Communications Planning & Content Development:

- Contribute to the planning, development, production, and delivery of communication materials aligned with the organisation's strategic goals.
- Collaborate with internal teams to ensure that all communications, both online and offline, align with broader Public Relations strategies.

Corporate Website Management:

- Implement timely content updates.
- Support microsite development and updates on AMS website where necessary.

Media Relations:

- Assist with media relations efforts, including responding to media inquiries and facilitating interviews with key stakeholders.
- Draft speeches, public announcements, and other written communication materials, ensuring consistency with the organisation’s voice and objectives.

Annual Report Production:

- Support in the planning, drafting, and production of the Annual Report, ensuring timely delivery and high-quality content that highlights the organisation’s accomplishments.

**Requirements**:

- A minimum of 2 years of relevant experience in corporate communications or corporate secretarial roles, preferably within the healthcare industry.
- Proficiency in MS Office Suite (Word, Excel, PowerPoint), with strong documentation and administrative skills.
- Strong command of written and spoken English, with the ability to craft clear and engaging communication materials.
- A collaborative team player who is capable of handling multiple tasks simultaneously, working well under pressure, and meeting deadlines.
- Knowledge of design software such as Adobe Photoshop and Illustrator or Canva is an advantage.
- Will occasionally be required to work beyond standard office hours, including evenings, weekends, and public holidays, as needed for meetings and events.

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