Senior Executive, Administrative Support

5 days ago

Singapore Nanyang Technological University Full time

School of Physical and Mathematical Sciences seek to hire the position of Senior Executive to support the MSc Programmes.

The position reports directly to Manager, Student Administration. The incumbent is required to provide administrative support to MSc Programmes in the execution of his/her duties, which include but not limited to communication, media management, planning and organizing events/marketing events.

Key responsibilities:
Events Organization- Lead in organizing events for MSc programmes- Lead in events logistics- Events including orientation, convocation, end of program dinner, student gatherings etc- May also include ad-hoc events like visiting delegates from partner universities- Raise Purchase Requests (PR) for catering services/events services via Ariba system

Programme Operations: Outreach/Marketing Activities- Prepare Invitation to Quote (ITQ) for outreach/marketing related activities- Prepare workshop/seminar announcements for posting in SPMS- Book venues for information sessions and seminars

Social Media- Draft and organise social media content to promote MSc programmes, videos and media coverage on Facebook, LinkedIn and Instagram- Contribute to social media quantitative and qualitative analytics reporting- Create and coordinate content for social media campaigns and observances with assigned marketing vendor- Monitor and research influencers, trending topics and tools- Source content within NTU and via web- General social media planning, research, reporting and coordination as assigned

Writing and Editing- Instructors’ bios- Photo captions- Blogs- Event descriptions- Interviewing- Copyediting

Photo, Video and Graphics- Edit and format photos and videos for social media and web- Photo, video and audio editing- Photography and videography- Infographics- Gifs, animations and graphics

Other Administrative Duties- Assist in preparation and consolidation of data for reporting purposes where required- Assist in any ad hoc matters as delegated as required

Requirements:
- Bachelor’s degree in marketing, advertising or communication from a recognized University- Marketing experience preferably in the Higher Education sector- Proficient in Computer skills, including MS Office (Word, Excel, PowerPoint and adept in Adobe Photoshop, Illustrator, Premiere Pro and/or After Effects is beneficial-
- Strong organizational, time management, communication, and interpersonal skills- Proactive problem solver and adaptable to dynamic environments- Strong ability to multi-task and prioritize with competing deadlines- Ability to work in a highly collaborative and fast-paced environment- Take initiative and drive projects to successful completion- Ability to take feedback and direction with strong attention to detail- Excellent written and verbal communication for interactions with diverse stakeholders

Hiring Institution: NTU

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