Senior Assistant Executive

3 days ago

Singapore MHA - Home Team Academy (HTA) Full time

**What the role is**
- The Administration and Finance (A&F) Branch is responsible for the purposeful allocation of government funds to achieve the best interests of the Home Team Academy (HTA) in line with its goals and to ensure that all stakeholders in the process comply with Government Financial Procedures and Directives. The A&F Branch is the staff authority in all finance matters in HTA and is responsible for the effective and efficient management of financial and administrative matters such as monitoring and prioritising of budget spending, anticipating budget shortfalls, procurement issues in support of HTA’s vision and mission.

**What you will be working on**
- 1. Registry support functions
- Management of public records in HTA registry
- Maintenance of physical files records and disposal exercises
- Oversee the operations of HTA Mail room, dispatch and security clearance
- Preparing for the implementation of e-Registry/Digitalisation project

2. Payment processing operation
- To process PO/Direct e-invoices
- To follow up and track promptly on the outstanding e-invoices
- To send reminders to users promptly for timely payment

3. Support for budgeting functions
- To assist team in the management of HTA’s budget and process budget adjustments where necessary

4. Other duties
- To assist in broadcast on registry/finance matters
- System account access maintenance for various government systems
- Any other duties assigned by supervisors

**What we are looking for**
- Diploma in Business/Accounting
- Relevant working experience in office management and registry will be an added advantage
- Excellent oral and written communication, organization and analytical skills
- Resourceful, disciplined, meticulous with a flair for details
- Must have the tenacity to work under stress and within tight deadlines
- Able to work independently as well as part of a team

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