Executive Assistant/office Manager

7 days ago

Singapore MONK'S HILL VENTURES PTE. LTD. Full time

We are looking for a motivated and experienced individual to join our team at Monk’s Hill Ventures as an Executive Assistant/Office Manager. You will play a key role in supporting our firm’s partner(s) and ensuring the smooth running of our Singapore office.

We invest in early-stage technology companies, primarily Series A, across Southeast Asia. We are entrepreneurs backing great entrepreneurs who use technology to improve the lives of millions of people in the region.

Our values are: a founders first mentality, curiosity, responsibility, authenticity, and being all-in. This translates within this role to a get-it-done attitude, thoughtfulness, grit, resilience, and strong interpersonal skills. A sense of humour, perspective and the ability to see the silver lining when the going gets tough is a nice complement.

This role will be based in Singapore. There will be 2 main components to this role:
Executive Assistant:

- Coordinate with internal and external parties to manage calendars and scheduling, optimize competing time priorities for the Partner in a rapidly changing environment
- Make frequent and sometimes complex business travel arrangements that balance costs and efficiencies
- Assemble complete and accurate expense claims reports
- Provide backup support from time to time to the firm’s other Partners as part of the firm’s team of executive assistants

Office Management:

- Facilities management - key contact person for office building management, office cleaners/vendors, couriers/mails etc.
- Manage office supplies including procurement of supplies and fittings/equipment for the Singapore office Managing visitors to the Singapore office and directing them to the right parties

**We’re Looking For**:

- Minimum 5+ years of relevant work experience
- Proven ability to work well under pressure in a fast-paced, professional environment
- Familiar and comfortable working with C-suite level executives (prior secretarial experience is valuable)
- Self-motivated: takes initiative, has a strong work ethic, can work independently, and manages multiple priorities effectively
- Strong interpersonal skills and ability to work well in a team
- Strong communication skills (written and spoken English)
- Meticulous and strong attention to details

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