Office Manager

1 week ago

Singapore Li-Cycle Corp Full time

**Job Summary**:
The Office Manager & Executive Assistant is responsible for planning and overseeing all administrative support and office services for the Li-Cycle. This includes travel arrangement and executive calendar management. The Office Manager & Executive Assistant is also required to maintain confidentiality and professionally interact with employees, management and all stakeholders of the organization. Other duties may be assigned as required.

**Primary Responsibilities**:

- Provide direct administrative and maintain work schedules, calendars to APAC president.
- Arrange travel accommodations for local team members, for required business trips in an economical and timely fashion, including air fare, hotel bookings, car rentals, etc.
- Coordinate logistics of team programs including meetings, seminars, workshops, special projects, and events
- Arrange and attend team meetings; take, distribute, and archive meeting minutes and/or diaries.
- Review all documents, reports, and correspondence prepared for executive signatures for format, content, grammar, spelling and make edits as necessary.
- Ensure adequate supplies of office stationery, general office supplies, office furniture, and other equipment.
- Coordinate office seating arrangements for business units and with IT and HR coordinate and assign desks, phones, and other assets as required.
- Manage janitorial, cleaning, repair, and maintenance service provider contracts and service level agreements.
- Receive incoming mail and review, evaluate, and distribute priority correspondence for team.
- Troubleshoot and/or escalate office administration issues.
- Present a positive and professional image of the executive office to all visitors, suppliers, inquiries, and other persons.
- Perform other duties as assigned.

**Job Qualifications**:

- Diploma or above degree in Business Administration, or relevant discipline, required.
- 5-7 years of direct work experience in an office management and executive assistant capacity.
- Proven experience in executive calendar management.
- Strong knowledge of Microsoft Office products, including Outlook, Excel, Word, and PowerPoint.
- Strong written and verbal skills to communicate with all levels of the organization and its executive team.
- Able to maintain filing systems, databases, and minutes management.
- Excellent analytical and problem-solving skills.
- Meticulous records maintenance skills.
- Superior telephone manners and strong interpersonal skills.
- Proven organizational and time management skills

**Core Competencies**:

- Exceptional ability to get along with staff, management and other stakeholders and be part of a strong team.
- High-level of integrity and dependability with a strong sense of urgency and results-orientation.
- Proactive self-starter with an 'owner's mindset'.
- Consistently delivers quality work on time, with a strong attention to detail.
- Exceptional oral communication, writing and editing skills.
- Motivated, methodical, and optimistic.
- Demonstrated interest in cleantech, electric vehicles or renewable energy a plus.

**Benefits of Working for Li-Cycle**:

- High impact work: as a core member of the team, you have the opportunity to take a primary lead role and make a significant impact
- Global environmental impact: we are a clean technology company with a mission to reduce CO2 emissions globally to ensure a sustainable future for the environment
- Passionate team: we are pushing boundaries and are passionate about everything we do

Li-Remote

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