Executive Assistant to CEO/cfo

**About Our Client**

Our client is the world’s largest independent feeder carrier. Operating a respectable fleet of vessels, they present a healthy mix of vessels, they are able to run both shuttle services as well as longer relay services centred around main transhipment hubs, serving all types of cargo needs.

Our client operates throughout Asia, Middle East, Africa, Caribbean, Latin America, Mediterranean and Europe. They have staff stationed across the globe, as well as a network of committed agent worldwide.

They are looking for an individual to join them in their growing team, here is your chance to be part of an exciting team geared towards both company and personal success.

**EXECUTIVE ASSISTANT TO CEO/CFO
**General Information**

**Main function**:General Support

**Purpose of the role**:
The role of the Executive Assistant is to be the supportive force that empowers their senior leadership. The ideal person for the job will be a proactive problem solver with exceptional communication skills and a meticulous attention to detail. He/she will have previous experience working in an office environment, performing administrative and secretarial duties and providing support to the management. Given the changing nature of the executive landscape, they rely on this role for flexibility and foresight. The role will support primarily the CEO and CFO and be available to extend the support to their immediate direct reports.

**Reports to**:Chief Executive Officer

**Responsibilities**:
**Main Accountabilities**:

- Coordinate complex scheduling and extensive calendar management, as well as management of content and flow of information to senior executives;
- Manage, coordinate, and arrange the travel and travel-related activities, including hotel booking, transportation, and meal coordination for the CEO, CFO and the respective departments reporting into them (refer to the organisation chart);
- Assist to prepare primarily the CEO and CFO’s expense reimbursements for submission to Finance and be available to support their direct reports mainly the head of departments reporting to the CEO and CFO when the need arises;
- Perform administrative and office support, such as typing, dictation, spreadsheet creation, and maintenance of filing system and contact database;
- Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the business;
- Manages the CEO and CFO’s house rentals and coordinate with HR and Treasury on renewals.

Overall, the Executive Assistant should be proactive in managing and assisting the CEO and CFO in all aspects of their employment and stay in Singapore.

**Key Performance Indicators**:

- Timeliness and accuracy of tasks delivered;
- Relationship with internal and external customers;
- Efficiency and effectiveness in the area of support.

**Job Requirements**:

- Minimum GCE “A” Level or a Diploma in Business Management or its equivalent or recognized secretarial qualifications;
- At least 5 years of professional experience in an Executive Assistant or PA capacity;
- Extremely proficient with Microsoft Office Suite or similar software with the ability to learn new or updated software;
- Strong presentation of documents prepared (e.g. formatting).

**Personal Characteristics**:

- Superb written and verbal communication skills;
- Strong time-management skills and the ability to organise and coordinate multiple projects at once;
- Flexible team player willing to do what it takes to get the job done; adaptable and enjoys a challenge;
- Ability to keep company confidences;
- Good analytical thinking;
- Independent, reliable and pro-active;
- Ability to function well in a high-paced and at times stressful environment;
- Representative.

Are you ready for a challenging and exciting endeavour that will require the investment of a lot of hard work, dedication and all your experience? Are you ready to bring your skills and competencies to support the establishment and enhancement of our client’s business? If yes, you might be exactly the new team member they are looking for

Please submit your updated and comprehensive CV in **MS Word Format ONLY (Not PDF) **with full career details, stating current or last drawn salary with full breakdown such as base, incentives, AWS, etc. and expected salary, contact details, educational qualifications, working experiences, reasons for leaving each past employment(s) and availability date to:
**What our client offers**

Our client offers an attractive remuneration package, a fast-paced and exciting working environment and provide challenging opportunities for career advancement. They care about their employees. They are not just an employer. They are a Team. They do not just offer you a job, they offer you a career. By joining their team, you will find strong purpose and deep meaning in everything you do. You will have the chance to make a real difference for customers, working alongsi