Facilities and Safety Manager

**Manage and control Day to Day activities**
- To lead the team in managing the day-to-day operations of all company’s Facilities, Security and Safety matters in Singapore.
- To communicate with all levels, both internal and external, in getting the jobs done competitively and effectively and to meet all regulatory and statutory requirements.
- Manage and control day to day activities in terms of status and ageing through the platform (E-facility request).
- Provide the relevant advice to the facility team members to eliminate any obstacle and difficulties to get open items done
- To ensure the establishment, maintenance and continuous improvement of the Singapore site Health, Safety and Environmental (HSE) management system, including maintenance of HSE related certifications and regulatory requirements
- Ensure proper maintenance of building and facilities. Take lead to solve facility issues including liaising with stakeholders and meeting contractors.
- Monitors and works closely with relevant divisions in facilities-related procurements.
- Schedules and arranges necessary maintenance of the equipment and facilities. Builds and maintains strong vendor relationships.
- To disseminate official announcements associated with new or periodical exercises such as Fire drill to all the relevant parties.

**Facilities Profit & Loss management**
- To be responsible for the facilities Profit & Loss and to continuously source for better solutions and to develop an effective and costs efficient process.
- To draft facility budget planning by liaising with internal and external stakeholders.
- To liaising with the account department to determine Capex/Opex and payment schedule upon any investment planning.
- To analysis monthly Facilities Profit & Loss with internal stakeholder

**Facility Project management**
- Work with Procurement to drive tender/sourcing processes.
- Plan and schedule respective project tasks and progressive update inside the platform (Microsoft project).
- Delegate the respective project tasks to team members properly and effectively.
- Closely monitor the progress of the respective tasks and highlight in case of potential delay to the management.
- Liaise with relevant internal or /and external stakeholders to come out with some alternative plan to overcome or /and mitigate potential risks.
- Closeout projects by conducting testing, getting statutory approvals, substantial completion, and final reconciliations and generate close-out report for the management.

**Internal Audits / external audits**
- Ensuring compliance with site HSE requirements through scheduled internal audits or inspections and propose feasible solutions to the management on the findings.
- Participate in company’s internal/external audit such as ISO 13485/GDPMDS SS 620 and ISO 9001 (2015). Equip with the experience and qualifications in Safety matters and to coordinate with Workplace Safety and Health Officer (WSHO) on safety matters.

**Fire Drills and Emergency Response**
- Ensure CERT team is formed; members with proper appointment; and adequate training.
- Ensure fire drills are conducted minimum twice a year and records in place.
- Identify and implement areas for improvement on fire drill performance.

**Licensing**Pre-requisite**
- Diverse experience and minimum 10 years in facilities / building services / safety management.
- Degree/Diploma in Estate Management, Facility Management, Real Estate Business, Property Development & Facility Management, Engineering preferably Mechanical or Electrical related.
- Certified FSM with FSM experience is a plus.
- Demonstration of personal commitment and curiosity to be involved in continuously upgrading one-self through various learning channels will be an advantage.

. Existing managerial experience will be at advantage

Facilities and Safety Manager