Senior Executive, Admin

4 days ago


Clementi, Singapore NPO Ngee Ann Polytechnic Full time

[What the role is]

This is a 2-year contract position as a Senior Executive, Admin in the School of Humanities & Social Sciences.

**[What you will be working on]**

Your responsibilities will include, but are not limited to, the following:
Academic Admin
- Liaise and work closely with internal and external stakeholders to ensure that academic processes, including exam matters, student and graduate awards, staff teaching awards, surveys on modules/ courses and student experience, and course dialogues are managed effectively and executed according to regulations and guidelines.
- Secretariat support for Board of Examiners’ meetings, prepare exams statistics, check and prepare Statement of Results and coordinate printing of transcript and modular certificates.
- Coordinator for exams processes, including records management of final exam papers, scheduling of invigilation duties and arranging for re-tests, support for appeals and updates in the system.

Student Development
- Lead in the administration of student programmes and initiatives to ensure operational efficiency and effectiveness.
- Coordinate scholarship and top student interviews, including schedule and communications to the stakeholders.
- Work with functional stakeholders to plan and manage projects related to school club activities and events, training & learning journeys for student leaders, mentors/ club advisors.

School Admin
- Lead project teams/ committees to plan and organize events at the school level, e.g. networking forums, parents/ guardians’ forums, and graduation ceremonies.
- Prepare regular and ad-hoc reports for internal and external stakeholders, analyse data and address queries relating to the reports.
- Ensure proper records management under student development and academic admin work areas.
- Manage and execute other administrative tasks assigned by the Management.

**[What we are looking for]**
- Preferably with experience in a similar job role/ education environment
- Meticulous, strong admin skills and able to multi-task
- Good in record keeping, inventory, and document management for traceability
- Proficient with Excel, PowerPoint, SharePoint, and Power Automate or BI (or willing to learn)
- Able to work independently and as a proactive & collaborative team player
- A tenacious attitude with a growth mindset
- Familiarity with data analytics is advantageous
- Interest in learning new systems and embracing new office technologies and tools for higher productivity



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