Executive Assistant for Singapore Partners

5 days ago

Central Singapore 500 Global Full time

**About Us**

500 Global is a venture capital firm with more than USD2.7 billion in assets under management that invests in founders building fast-growing technology companies. We focus on markets where technology, innovation, and capital can unlock long-term value and drive economic growth.

We invest far and wide, across sectors and geographies, including 49 companies valued at USD1B+ and 150+ companies valued at more than USD100 million.

500 Global’s Southeast Asia family of funds have backed over 270+ companies, including USD1B+ companies Grab, Bukalapak, Carousell, Carsome, and FinAccel. This is just the beginning - we are actively growing to serve more founders, as well as connect startups with capital, expertise, and global networks to help them succeed.

**About the Role**
- Manage complex calendars and coordinate extensive and complicated global/local travel & logistics
- Manage a significant number of personal errands for the Managing Partner, including supervision of properties, purchasing and other ad hoc errands and duties
- Arrange meetings and prepare business documents/presentation slides.
- Attend meetings with the Partner for note-taking, photography, other tasks when required.
- Act as the point of contact among executives, employees, vendors and other external stakeholders.
- Create a welcoming and inclusive environment for teammates, guests, stakeholders and anyone who interacts with the company within the office and virtually.
- Manage office administration, including office expenses and office supply inventory.
- Organize staff and office events, maintain overall staff morale and positive work environment.
- Assist with team and office responsibilities (including tech subscriptions, asset management and payments) and coordination of events and off-sites.
- Project management, task tracking, and figuring out strategies to optimize the productivity as well as the rest of the Managing Partner.
- Maintain a proper filing system including storage of highly confidential documents.

**Requirements**:

- Previous work experience as an Executive Assistant, Personal assistant or similar role
- Good organizational and time management skills
- Discretion and confidentiality
- Ability to multitask while keeping to timelines and maintaining a high quality of work
- Meticulous and proven attention to small details
- Tech-savvy; fluent in using software, apps, hardware, gadgets, finding answers on the internet, very excited about new technology and knows how to use it
- Positive attitude and cheerful disposition
- Top notch spoken English and comprehension
- Proficiency in spoken and written English
- Proficiency in Google Docs, Google Sheets, Google Slides
- 3-5 years of equivalent work experience

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