Personal Assistant
1 week ago
1. Job summary
Assisting the CFO in all aspects relating to operating finance, administration and compliance functions
2. Functions and responsibilities
- Manage daily schedules and appointments for CFO
- Follow up matters for and on behalf of CFO
- Assist in planning and organising internal meetings, off-site events, or staff functions
- Prepare meeting agendas, minutes, reports, and presentation slides
- Handle sensitive information with utmost confidentiality integrity and professionalism
- Manage errands or confidential matters as required by CFO
- Liaise with internal departments / functions and external stakeholders on behalf of CFO
- Prepare and coordinate for board meetings and general meetings of the Company, including setting up physical / hybrid meetings, getting ready board members’ files with the required board papers, refreshments
- Assist in coordinating the preparing / review of annual reports and announcements with various vendors / stakeholders
- Assist in planning and coordinating physical meetings with various vendors
- Keep abreast with relevant trainings / grants / subsidies that the Company and staff may tap onMaintain filing systems, document organisation, and general office administration as needed
3. Requirements
- Strong communication and interpersonal skills
- Meticulous, neat, organized, taking initiatives and responsibleTechnology-savvy; proficient in Microsoft Office (Word, Excel, Powerpoint, Outlook)
4. Additional Responsibilities
- Carrying out additional duties/responsibilities when necessary or as instructed
- Ensuring and maintaining the tidiness, cleanliness and hygiene of the office environment
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