Operations Analyst

**Role Summary**

Responsible for providing transition support to BAU operations team on BBG PROD by allowing BAU team resources to be diverted for TOM implementation in Aladdin in the run up to go live e.g. Aladdin / BNYM Training / Pilot / Parallel Run activities.

This position will ensure operational functions for private asset investments are performed on a timely and accurate basis by the Private Assets Services (PAS) team.

**Main Responsibilities**
- Managing the processes related to General Partners’ (“GP”) capital call and distribution notices.
- Compute daily cash projection (up to 10BDs) which includes the MMFs and adjustment entries for daily VCC funding planning.
- Monitor and communicate funding requirements of the various portfolios or funds to ensure timely funding obligations (end-to-end funding management).
- End-to-end transaction management for new investment(s).
- Ensure proper record keeping of private asset transaction(s) in the Portfolio Management System(s) (“PMS”), communicate with vendors like any abnormality is spotted and resolved the issue.
- Handling new investments, investor, VCC fund etc. setup including maintenance of security master AIA Portfolio Management System(s) (“Power App”). Coordinate and provide information for the set-up to be done in other PMS systems to service providers/vendors in iLevel, BBG and HSBC.
- Validate and investigate market value difference between PMS and Fund Administrator monthly NAVs.
- Quarterly dividend tracking and dividend distribution plannings for PMs and BoD.
- Assist in Portfolio Manager, Client Services, Investors and other stakeholder queries related to Private Assets.
- Clean up, identify and tag respective FX hedge transactions to each investment fund for Middle Office reporting requirement.
- Participate in annual firm-wide Business Continuity Management (“BCM”).
- Participate in new fund launch, commitment closing(s) which inclusive of rebalancing computation.
- Participate in regulatory survey, fund audit, ISAE and etc.
- Work closely with Core Operations team and the service providers including the custodian, fund administrator, transfer agent, valuation agent and auditor to ensure tasks are handled within the given deadline.
- Processing of capital calls/distribution notices received from GPs for VCC and non-VCC (HK, SG, KR). This includes and not limited to download the notices from GP portals. Input the capital call/distribution details in PMS and submit to PMs for approval, local Finance and GFS for accounting treatment, alignment and approval. Track and monitor via PMS dashboard. Follow-up and respond to queries from the stakeholders in this process. Oversight of GP capital call payments.
- Control access to external web portals. Maintain GP contact list. Communicate to GPs for changes and to be updated for users (PM, service providers (HSBC, iLevel), PAS, LBU investors etc.) access to GP portals. Resource for parallel run during project implementation.

**Qualifications & Experience**
- Bachelor’s Degree in Business Administration, Accounting, Banking and Finance or relevant fields.
- Minimally 5 years of working experience in investment operations of insurance / fund management / banking & finance industry.
- Settlement knowledge of various investment instruments.
- Good communication and interpersonal skills.
- Good computer knowledge in Microsoft Excel, Word and PowerPoint.
- Strong initiatives, able to multi-task and work under pressure.