Pre-school Administration and Operations Executive
15 hours ago
Role Purpose
The job holder’s responsibility is to provide efficient support to the Principal in the management of the pre-school administrative function and to ensure a positive and engaging customer journey for parents and other relevant stakeholders.
Role Responsibilities - Administration/Operations
- To keep up to date, records of student health and safety.
- Assist in facilities management including weekly, monthly, annual facilities walkthrough to ensure that the school facilities are up to organizational and safely standards.
- Serve as the point of contact and to arrange for teachers’ technical support in preschool.
- Oversee student attendance data in Little Lives software system and ensure that it is reconciled and accurate on a daily basis.
- Ensure stock level of progress report / books / stationery / school fixtures / computers / copier / whiteboard, etc. (i.e. flags / lanterns / props - event).
- Assist principal in preparing the campus termly / annual set up for new term and new school year launch.
- Work closely with the principal to record and maintain the school’s calendar and class schedule and ensure appropriate levels of staff-to-child ratios.
- Provide operations preparation support to school special events, field trips or any ad-hoc enrichment lessons.
- To submit student list on a weekly basis, including withdrawal information and newly enrolled students based on sign up month and start date.
- Schedule preschool staff (e.g. teachers) for child first aid (infant and children) training courses.
- Provide support on pre-school administrative licensing preparation.
- Maintain an accurate record of pre-school’s petty cash balance.
Role Responsibilities - Customer Management
- To meet and greet all appointments, walk-ins, as well as existing customers so as to assist and direct them to the respective personnel in-charge.
- Attend to phone/walk-in queries at preschool and referring new enquiries to the Admissions & Marketing Manager for follow up
- Upkeep of all students’ data and records and provide follow up (new, withdrawals, waitlist)
- Act as brand ambassador and present the schools to prospective parents at recruitment events, open days and information sessions.
- Input notes and uploading of documents of enrolled families into the company’s student admin system platform.
- Ensure accuracy in reporting and data collection in the student admin system.
- Any other duties as directed by the Principal.
Job Requirements
- Minimum of GCE “A” level or Diploma;
- At least 3 years of relevant work experience in customer service and admin support
- Willingness to be seated at the frontline of the pre-school premise
- Strong communication skills, preferably bi-lingual in English and Mandarin (to liaise with mandarin speaking associates)
- Organised, responsible and reliable; a good team-player
- Service-oriented; deliver excellent customer service
- Excellent time management, ability to prioritize and multi-task various work matters
- Possess positive energy and self-motivated
- Able to handle sensitive and confidential matters in a mature and professional manner
Role Information
Reports to: Pre-School Principal
Location: Singapore
Working hours: 8.00am to 5.30pm (Mon - Fri) and 8.30am to 12.30pm (Sat)
**Salary**: $2,600.00 - $3,000.00 per month
**Benefits**:
- Dental insurance
- Employee discount
- Health insurance
- Parental leave
Schedule:
- Day shift
Supplemental Pay:
- 13th month salary
**Experience**:
- Administrative experience: 1 year (preferred)
-
Art Teacher
1 week ago
Singapore ETONHOUSE PRE-SCHOOL PTE LTD Full timeResponsibilities Responsible for the operation of the Atelier in the assigned pre-schools Support children’s creativity and learning through working directly with children alongside teachers in rooms and specifically in the Atelier, to provide experiences and provocations for the children and to observe and document the learning process in detail. Provide...
-
Art Teacher
3 days ago
Singapore ETONHOUSE PRE-SCHOOL PTE LTD Full timeResponsibilities Responsible for the operation of the Atelier in the assigned pre-schools Support children's creativity and learning through working directly with children alongside teachers in rooms and specifically in the Atelier, to provide experiences and provocations for the children and to observe and document the learning process in detail. Provide a...
-
Singapore IMPACT FAMILY INTERNATIONAL SCHOOL PTE. LTD. Full timeJob Highlights Impact Family International School is on a remarkable journey of growth, having been recently established. We are excited to announce that we are actively seeking passionate individuals who aspire to join our team as Customer Service Administrators. At Impact Family International School, we believe in creating a dynamic and fulfilling work...
-
Administrator (Pre-school)
6 days ago
Singapore MLK EDUCATION PTE. LTD. Full timeThe Preschool Administrator will oversee the daily operations of the preschool, ensuring a safe, nurturing, and productive environment for both students and staff. The role includes managing administrative duties, coordinating with teachers and parents, maintaining regulatory compliance, and supporting the school’s educational mission. This position is...
-
Admin and Operation Executive
2 weeks ago
Singapore ISLANDER PRE-SCHOOL PTE. LTD. Full time $40,000 - $60,000 per yearJob Descriptions:Attend to incoming calls, emails, and general enquiries; provide accurate information on fees, programmes, and activities.Meet and greet parents, students, and visitors, ensuring a professional and welcoming experience.Perform general clerical and administrative tasks, including filing, data entry, and document preparation using Microsoft...
-
Admin and Operation Executive
6 days ago
Singapore ISLANDER PRE-SCHOOL PTE. LTD. Full time**Job Descriptions**: - Meet and greet parents, students, and visitors, ensuring a professional and welcoming experience. - Perform general clerical and administrative tasks, including filing, data entry, and document preparation using Microsoft Office. - Assist in the preparation of Expenditure Requisition Forms, obtain supplier quotations, and process...
-
Administrative and Operations Executive
4 days ago
Singapore MIDDLETON INTERNATIONAL SCHOOL PTE. LTD. Full timeWork with the Operations Manager and the Administration Manager to support school operations. - Perform general administrative duties - Meet and greet parents / students / visitors. - Support procurement and inventory management of school resources including but not limited to teaching resources, stationery, kitchen supplies, stationery, uniforms and others...
-
School Administration Manager
2 days ago
Singapore German European School Singapore Full time**About GESS** As one of the leading international schools in Singapore, GESS is home to students from over 70 nations worldwide. We are for many families the home away from home and we are very happy that they are part of our school community which is based on mutual support and solidarity. With our language programme, we support our students to nurture...
-
CENTRE EXECUTIVE
2 weeks ago
Singapore E-Bridge Pre-School Full timeDescription The Administrative Executive will be responsible to the Centre Leader for all administrative details related to the day-to-day operations of the centre and provide customer care services to students and their parents during their stay with the school. Responsibilities Front office engagement of parents and visitors providing customer service and...
-
CENTRE EXECUTIVE
4 days ago
Singapore E-Bridge Pre-School Full timeDescription The Administrative Executive will be responsible to the Centre Leader for all administrative details related to the day-to-day operations of the centre and provide customer care services to students and their parents during their stay with the school. Responsibilities Front office engagement of parents and visitors providing customer service and...
