Logistics Executive

Preparation and processing of all import shipment orders, contracts and all documentation.

Prepare and submit purchase contracts, sales contracts, proforma invoices to suppliers and customers.

Ensure accuracy in products, pricing and invoicing

Liaise and coordinate with overseas vendors/customers, freight forwarders, carriers and 3PL.

Monitor and follow-up with suppliers/customers to ensure on-time and accurate shipping document submission

Rectify problems and coordinate with suppliers/carriers on damages on products/container, shortages and non-conformance to specification/CoA from incoming shipments.

Liaise with Regional Sales Office, quality control and import department on shipping arrangement, e.g. quantities to be shipped, packing, shipping details, order fulfilment and preparation of labels for extended products.

Responsible for customer invoicing generation and co-ordination between Customers and Accounts department.

Coordinate the submission of weekly &/or monthly report to Malaysia Sales Office.

Preparation and printing of 3P labels for Malaysia exports, extended shelf-life products before exporting the cargo.

Acquire in-depth knowledge on current operational procedures and take steps for improvement and cost savings.

Develop constructive and cooperative working relationships with those in the team, as well as cross-functionally.

To ensure proper upkeep of the documentation system and filing of the export proof of documents (Resit Rasmi, K1 Form and CCP).

Dispatch original customs clearance documents to customers and to ensure that customers receive the documents on time.

Assist on any other admin adhoc duties as and when necessary.

**Requirements**:
Experienced in processing import shipments and documentation for F&B products

Familiar with Malaysia trucking shipments, incoterms and documentation coordination preferred

Familiarity with Microsoft NAV software strongly preferred

Prior customer service/sales experience preferred

Must be good in English

Must be motivated, self starter and able to multi-task

Must be proficient in MS Office

Integrate logistics with company processes
Work on logistics and maintainability programs and with logistics and maintenance control organizations on issues
Drive process improvement in all aspects of supply chain logistics and material planning
Support best of class logistics processes
Manage all logistics activities and related systems information
Identify and manage risk within the supply chain / logistics
Ensure a coordinated and effective logistics effort
Manage personnel in the areas of production control and logistics
Providing technical and administrative direction for personnel performing ammunition management and logistics automation functions in an automated logistics environment
Supervise all activities related to logistics and materials
Manage and report-out reverse logistics activities
Support the management staff of both the corporate logistics team and the OpCo logistics teams in best practices and use of company technology to administer the logistics management program
Perform routine logistics planning and analysis for lifecycle support
Expedite movement of material through the customs process
Direct inbound or outbound logistics operations, such as transportation or warehouse activities
Assist with maintenance of logistics support data, planning schedules, and documents
Manage all corporate logistics activities including freight cost savings projects
Provide inventory, warehouse and materials logistics for assigned departments
Participate in the development of the supply chain / logistics strategy for the organization

Diploma/ Advance Diploma

Minimum of 3 year(s) experience needed for this position